December 20, 2016 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, December 20, 2016 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of December 6, 2016 (p.3)
b) Manitoulin East Municipal Airport Commission Meeting of December 5, 2016 (p.7)
c) Manitoulin Planning Board Minutes of November 29, 2016 (p.8)
d) Community Policing Advisory Committee Meeting of September 28, 2016 (p.30)
e) Sudbury & District Board of Health Meeting of November 24, 2016 (p.35)

 

4. DELEGATIONS
a) John Smith, EXP Services Inc.
i. Landfill Expansion
ii. Water Treatment Plant Options

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $107,229.41 Payroll: $43,314.37 (p.43)
b) Financial Statements as at November 30, 2016 (p.50)
c) Ministry of Natural Resources & Forestry: Fire Protection Agreement Renewal (p.63)
d) Support Resolution re: Access & Delivery of Hydro in Rural Ontario (p.66)
e) Support Resolution re: Fire Department Infrastructure Funding (p.67)

 

7. INFORMATION ITEMS
a) Town of Richmond Hill Resolution: Postal Banking (p.69)
b) Ontario Provincial Police Letter: ROMA Conference (p.73)
c) MPAC 2017 Budget & Municipal Levy (p.74)

 

8. BY-LAWS
a) By-law #16-18: Workplace Harassment and Violence Policy (Third Reading)

 

9. CLOSED SESSION
a) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality of local board (Municipal Act, 2001, c.25, s.239(2)(e))

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, December 20th, 2016 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Robert Case, Councillor Brenda Reid, Councillor Hugh Moggy

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk

Press: Alicia McCutcheon, Expositor

Others: John Smith, EXP Services Inc.

 

OPENING:

#364-25-16      R. Case – B. Reid

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

 #365-25-16      B. Reid – R. Case

THAT the agenda for this meeting be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matters.

 

ANNOUNCEMENTS:

Councillor Fields announced that there is a film crew coming to Manitoulin to interview Kelsey Mellan and Matthew Bedard about the success they have had snowshoeing and that they have made Team Canada and will be heading to Austria in March.  She thought the Township could organize something possibly at McLean’s Park to recognize them on behalf of the Township.  The film crew will not be here for a couple of months so there is time to plan an event to recognize our local athletes and their accomplishments.

Councillor Fields mentioned that Public Works made a fantastic presentation to the school children about snow plow equipment, how it works, how to be safe around it and how to be safe playing in the snowbanks.  Councillor Fields also wanted to thank staff for organizing a really fun and well done Christmas Lunch Party for Council and Staff.

The CAO confirmed with Council that they were going to put any surplus from 2016 in the water accounts towards offsetting next year’s cost to the ratepayers, as they did last year.  Council agreed that they would do this again.

 

ADOPTION OF MINUTES

#366-25-16      R. Case – B. Reid

THAT the minutes of the Regular Council meeting of December 6, 2016, be accepted.  CARRIED

 

#367-25-16      B. Reid – R. Case

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of December 5, 2016, be received.  CARRIED

 

#368-25-16      R. Case – B. Reid

THAT the minutes of the Manitoulin Planning Board meeting of November 29, 2016, be received.  CARRIED

 

#369-25-16      B. Reid – R. Case

THAT the minutes of the Community Policing Advisory Committee meeting of September 28, 2016, be received.  CARRIED

 

#370-25-16      R. Case – B. Reid

THAT the minutes of the Sudbury and District Board of Health meeting of November 24, 2016, be received.  CARRIED

 

DELEGATIONS:

Note: John Smith from EXP Services Inc, spoke to Council about the upcoming tasks that should be done to continue with the Landfill expansion project.  Earlier this year, the Township received the approval from the ministry to build the site; the next step is to receive approval from the MOECC to operate the site.  He also spoke about composting strategies and entertained questions from Council. There was a brief conversation regarding the Water Treatment Plants and retrofitting them to an older technology that has significantly lower operating expenses.  He advised that the supplier of the technology should be invited to both plants to get a more precise look at the current system and cost of retrofitting.  As well, he advised the Township to speak with OCWA about switching to an older technology.

#371-25-16      B. Reid – R. Case

THAT we thank John Smith from EXP Services Inc. for attending this meeting and speaking to Council about the potential Water Treatment Plant options and Landfill expansion project.  CARRIED

 

REPORTS:

There were no reports.

 

ACTION REQUIRED ITEMS:

#372-25-16      R. Case – B. Reid

THAT Council authorizes the following Accounts for Payment:

General:            $107,229.41

AND THAT the Mayor and administration be authorized to complete cheques #26193 through #26210 and #26215 through #26245 as described in the attached cheque register reports.  CARRIED

 

#373-25-16      H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $43,314.37

AND THAT the Mayor and administration be authorized to complete cheques #26178 through #26192 and #26211 through #26214 as described in the attached cheque register reports.  CARRIED

 

#374-25-16      L. Fields – H. Moggy

THAT the year to date financial statements as at November 30, 2016, be received by Council.  CARRIED

 

#375-25-16      L. Fields – H. Moggy

THAT Assiginack Council deems it expedient to renew the Fire Protection Agreement with the Ministry of Natural Resources and Forestry for a 5 year renewal term.  CARRIED

 

#376-25-16      H. Moggy – L. Fields

THAT Assiginack Council supports the resolution of the Township of Georgian Bay of November 14, 2016 regarding the inequity of hydro costs for rural residents compared to urban residents due to higher distribution costs;

AND THAT the Province be requested to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents.  CARRIED

 

#377-25-16      L. Fields – H. Moggy

THAT Assiginack Council supports the resolution of the Township of McKellar of November 21, 2016 regarding a petition to the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Government Infrastructure Strategy to Move Ontario Forward.  CARRIED

 

INFORMATION ITEMS:

 #378-25-16      L. Fields – B. Reid

THAT we acknowledge receipt of the following correspondence items:

  1. a) Town of Richmond Hill Resolution: Postal Banking
  2. b) Ontario Provincial Police Letter: ROMA Conference
  3. c) MPAC 2017 Budget & Municipal Levy. CARRIED

BY-LAWS:

#379-25-16      H. Moggy – L. Fields

THAT By-law #16-18, being a by-law to adopt a Workplace Harassment and Violence Policy for the Township of Assiginack be given its third and final reading and enacted in open Council.  CARRIED

 

CLOSED SESSION:

#380-25-16      H. Moggy – L. Fields

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:42 p.m. in order to attend to a matter pertaining to:

  1. e) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality. CARRIED

#381-25-16      L. Fields – H. Moggy

THAT we adjourn from our Closed Session at 5:48 p.m., approve the minutes of the Closed Session of December 6, 2016 and resume our regular meeting.  CARRIED

 

CLOSING:

#382-25-16      H. Moggy – L. Fields

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

 

_______________________________          _____________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

5:50 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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