December 3, 2024 - Special Meeting of Council

Agenda

SPECIAL MEETING OF COUNCIL IN CHAMBERS

Tuesday, December 3, 2024, 7:00 pm
AGENDA

  1. OPENING
  2. Land Acknowledgment
  3. Adoption of Agenda
  4. Disclosure of Pecuniary Interest and General Nature Thereof
  5. ANNOUNCEMENTS
  6. ADOPTION OF MINUTES:
  7. a) Minutes of Regular Meeting of Council of November 19, 2024
  8. DELEGATIONS
  9. REPORTS
  10. ACTION REQUIRED ITEMS
  11. Accounts for Payment: General: $ 119,351.23 Payroll: $29,666.38
  12. Consent Application B 26, 27, 28-24 Recommendations
  13. RFP Results: Grass Cutting, Parks
  14. CYIENT Infrastructure Installation Request
  15. AAEC: Next Steps
  16. Member’s Priorities Review
  17. CLI-ECA Force main Proposal
  18. INFORMATION ITEMS
  19. DSAB 3rd Quarter Report 2024
  20. Island Wide Waste Resources Committee Request
  21. North Shore Search and Rescue Request
  22. Township of King: Redistribution of PLT and Gas Tax Request
  23. Townships of Terrace Bay and Tay Valley: Rural Road Safety Program f) Public Health Sudbury & Districts Unapproved Minutes November 21,
  24. BY-LAWS
  25. By-law # 2024-12 To Amend By-law #2024-01 Schedule B Addition
  26. By-law# 2024-15 To Replace Schedule A of By-law # 2015-29

 

  1. By-law # 2024-17 Community Garden Agreement d) By-law # 2024-18 Employee Code of Ethics
  2. CLOSED SESSION

ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE SPECIAL COUNCIL MEETING

 

The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, December 3, 2024, at 7:00 pm.

 

Present:        Mayor Brenda Reid

Councillor Dwayne Elliott

Councillor Janice Bowerman

Councillor Jennifer Hooper

Councillor Robert Maguire

 

Staff:              Alton Hobbs, CAO, Deputy Clerk

Deb MacDonald, Treasurer

Jackie White PEC/Arena Manager

Freda Bond Tax and Utilities Manager

 

 

#253-17-2024           J. Bowerman – D. Elliott

THAT the Special Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:05 pm, with a quorum of members present, with Mayor Reid presiding in the Chair.

 

CARRIED

 

 

AGENDA:

 

#254-17-2024           D. Elliott – J. Bowerman                

THAT we amend and adopt the agenda for tonight’s meeting by adding 6h) Township Policies Binder and Review and 6i) Winter Sand Contract Concerns.

 

CARRIED

 

 

DISCLOSURE OF PECUNIARY INTEREST:

 

None

 

 

 

ANNOUNCEMENTS:

 

Mayor Reid opened with the Land Acknowledgement.

 

Mayor Reid presented a review of the past year and term to date and thanked Council Members and Staff for their efforts.

 

 

ADOPTION OF MINUTES:

 

#255-17-2024      J. Bowerman – D. Elliott

THAT we approve the Minutes of the Regular Council Meeting of November 19, 2024.

 

CARRIED

 

 

 

ACTION REQUIRED ITEMS:

 

#256-17-2024        J. Bowerman – D. Elliott

THAT Council authorizes the following Accounts for Payment: General

$ 119,351.23 pursuant to the attached Treasurer’s Statement of Accounts.

 

CARRIED

 

 

#257-17-2024     D. Elliott – J. Bowerman

THAT Council authorizes the following Accounts for Payment:  Payroll

$ 29,666.38 pursuant to the attached Treasurer’s Statement of Accounts.

 

CARRIED

 

 

#258-17-2024    J. Bowerman – R. Maguire

THAT we inform the Manitoulin Planning Board that we have no objections to the following Consent Application Files: B 26-24, B 27-24, and B 28-24, subject to the applications submitted.

 

CARRIED

 

 

#259-17-2024     D.  Elliott – J. Bowerman

THAT Whereas the following submissions were received for the Rural Parks and Properties Maintenance Request for Proposals:

 

Windows Unlimited:  $ 60,342.00 inclusive of HST

 

NOW TJHEREFORE THAT the proposal of Windows Unlimited be accepted.

 

CARRIED

 

 

 

#260-17-2024    J. Bowerman – D. Elliott

THAT Whereas the following submissions were received for the Maintenance of Township Grass Requests for Proposals:

Windows Unlimited:  $ 281,935.00 inclusive of HST

Moggy Excavating:   $ 253,721.16 inclusive of HST.

 

NOW THEREFORE THAT the proposal of Moggy Excavating be accepted.

 

CARRIED

 

#261-17-2024      D. Elliott – J. Bowerman

THAT we inform Pomegran-Cyient that we would like them to attend a future meeting to explain their proposals.

 

CARRIED

 

#262-17-2024    R. Maguire – D. Elliott

THAT we approve in principle the conceptual plans for the AAEC.

 

AND THAT we support the project moving forward within current fiscal subsidies.

 

AND THAT we ask the Architect to attend a future meeting of Council.

 

AND FINALLY, THAT we ask that any future community consultations take place at 6 or 7 pm.

 

CARRIED

 

Council discussed their Priorities for the rest of the year and agreed that this should form the basis of 2025 capital budgeting.  Council also requested that staff maintain an ongoing chart of projects, priorities and progress moving forward.

 

Council also asked for a report on the stacking of winter sand so late in the year and wish answers to the following questions:

  1. Was this a violation of the contract?
  2. Who asked for the delay in putting the sand up?
  3. Who gave the extension and for what reasons?

 

 

 

#263-17-2024      R. Maguire – J. Bowerman

THAT we contract Kresin Engineering to complete an application for our Consolidated Linear Infrastructure Environmental Compliance Approval for our sewage collection system, pursuant to their proposal of November 22, 2024.

 

CARRIED

 

#264-17-2024      J. Bowerman – R. Maguire

THAT we acknowledge receipt of the Township’s Policies Binders and confirm that Council will conduct an annual review of the policies at year end.

 

CARRIED

 

INFORMATION ITEMS:

 

#265-17-2024   R. Maguire – D. Elliott

THAT we acknowledge receipt of the following correspondence items:

  1. DSAB 3rd Quarter 2024 Report
  2. Island Wide Waste Management Committee Request for Funds
  3. North Shore Search and Rescue Request for Funds
  4. Township of King Request for PLT and Gas Tax Redistribution
  5. Township of Terrace Bay and Township of Tay Valley Request for Rural Roads Safety Program
  6. Public Health Sudbury and Districts Unapproved Minutes of November 21, 2024, meeting

 

CARRIED

 

BY-LAWS:

 

#266-17-2024      D. Elliott – R. Maguire

THAT By-law # 2024-12, being a by-law to amend By-law # 2024-01 by adding Schedule B be given first, second, third and final readings and enacted in open Council.

 

CARRIED

 

#267-17-2024     R. Maguire – D. Elliott

THAT By-law # 2024-15, being a by-law to replace Schedule A of By-law # 2015-29 be given first, second, third and final reading and enacted in open Council.

 

CARRIED

 

 

#268-17-2024       D. Elliott – J. Bowerman

THAT By-law # 2024-17, being a by-law to enter into an agreement for the provision of a community garden be given first, second, third and final reading and enacted in open Council.

 

CARRIED

 

Councillors Maguire and Hooper declared pecuniary interests in the matter and did not participate in the discussion, vote, or attempt to influence the vote.

 

 

#269-17-2024   R. Maguire – D. Elliott

THAT By-law # 2024-18, being a by-law to adopt an Employee Code of Conduct be given first, second, third and final reading and enacted in open Council.

 

CARRIED.

 

 

 

CLOSING:

 

#270-17-2024        D. Elliott – R. Maguire           

THAT we adjourn until the next Regular Meeting at 8:00 pm or Call of the Chair.

 

CARRIED

 

 

 

 

 

________________________                  _____________________________

Brenda Reid, MAYOR                                 Alton Hobbs, CAO/DEPUTY CLERK

 

*These Minutes have been circulated but are not considered Official until approved by Council.

 

8:00 pm.

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