Council Meeting - Township of Assiginack

Agenda

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Inaugural Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, November 15, 2022, at 5:00 p.m.

Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Jennifer Hooper
Councillor Robert Maguire

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, Project Events Coordinator
Ron Cooper, Public Works Superintendent

Press: Tom Sasvari, Expositor

All members of Council were sworn in and took their seats.

OPENING:

#255-20-2022 J. Bowerman – D. Elliott
THAT the Inaugural Meeting of the Council of the Corporation of the Township of Assiginack for the 2022-2026 term be opened for business at 5:10pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED

AGENDA:

#256-20-2022 J. Bowerman – D. Elliott
THAT we adopt the agenda for this meeting as presented. CARRIED

PUBLIC MEETING:

#257-20-2022 J. Bowerman – D. Elliott
THAT we adjourn the Regular Meeting and commence with a Public Meeting held under the authority of Section 34 of the Planning Act, to hear comments on a proposed zoning By-law amendment, with Mayor Reid presiding in the Chair. CARRIED

#258-20-2022 J. Bowerman – D. Elliott
THAT we adjourn the Public Meeting and commence with a Regular Meeting. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

NONE

ANNOUNCEMENTS:

Mayor Reid extended thanks and congratulations to all candidates of the election.

ADOPTION OF MINUTES:

#259-20-2022 D. Elliott – J. Bowerman
THAT the Minutes of the Regular Council Meeting of September 20, 2022, be accepted. CARRIED

#260-20-2022 J. Bowerman – D. Elliott
THAT the Minutes of the Assiginack Museum Advisory Board Meetings of June 6, July 12 and August 8th be accepted. CARRIED

DELEGATIONS:

NONE

REPORTS:

#261-20-2022 D. Elliott – J. Bowerman
THAT we accept the 2022 Museum Curator’s Report as presented. CARRIED

ACTION REQUIRED ITEMS:

#262-20-2022 J. Bowerman – D. Elliott
THAT Council authorizes the following General Accounts for Payment, in the amount of $617,396.53, pursuant to the Treasurer’s Statement of Accounts. CARRIED

#263-20-2022 D. Elliott – J. Bowerman
THAT Council authorizes the following Payroll Accounts for Payment, in the amount of $85,371.94, pursuant to the Treasurer’s Statement of Accounts. CARRIED

#264-20-2022 J. Bowerman – D. Elliott
THAT Council authorizes the following Lottery Licence, subject to the terms on the submitted application: Southeast Manitoulin Lions Club: Break Open Tickets. CARRIED

#265-20-2022 J. Hooper – R. Maguire
THAT we inform the Manitoulin Planning Board that we are not in favour of Consent Application B 039-22 at this time, due to the fact that Council has previously asked that any further development on this land be by way of Plan of Subdivision. And further that we have concerns regarding the increase in volume of traffic on Red Lodge Road and would like to review our Boundary Road Agreement with NEMI. CARRIED

#266-20-2022 R. Maguire – J. Hooper
THAT we inform the Manitoulin Planning Board that we have no objection to Consent Application B 040-22, with the knowledge that the Municipality is not currently providing maintenance of the private road and with the request that the applicant provide written proof of the right of way access to the public road to the Municipality and Board, prior to final approval. CARRIED

#267-20-2022 R. Maguire – J. Hooper
THAT We confirm our annual contribution to the Manitoulin Student Aid Fund of $300.00 and confirm that we will have a representative present to issue the Bursary at Awards Night. CARRIED

#268-20-2022 J. Hooper – R. Maguire
THAT we tender for daily cleaning services of the municipal buildings for which cleaning is our responsibility for the 2023-2026 term. CARRIED

#269-20-2022 J. Hooper – R. Maguire
THAT we advertise for ratepayers to sit on our various boards and committees for the 2023-2026 term of office. CARRIED

INFORMATION ITEMS:

#270-20-2022 R. Maguire – J. Hooper
THAT we acknowledge receipt of the following correspondence items:
a) DSAB Quarterly Report
b) Public Health Sudbury and Districts 2021 Annual Report
c) MFR: Emergency Food Assistance Program
d) 2023 ROMA Conference and Ministerial Delegation Requests
e) October Budget to Actual Summary

CARRIED

BY-LAWS:
#271-20-2022 J. Hooper – R. Maguire
BE IT RESOLVED THAT By-law #2022-20, being a by-law to amend the Township’s Procedural By-law #15-30 be given, first, second, third and final readings and enacted in open Council. CARRIED

#272-20-2022 J. Bowerman – J. Hooper
THAT we table the Zoning By-law Amendment #2022-22 until such time as the required Reference Plan is submitted. CARRIED

CLOSED SESSION:

#273-20-2022 R. Maguire – J. Hooper
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended, and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 5:35pm in order to attend to a matter pertaining to:
a) Personal matters about an identifiable individual, including municipal or local board employees
b) A proposed or pending acquisition or disposal of land by the Municipality, and
c) Advice that is subject to Solicitor-Client Privilege including communications necessary for that purpose. CARRIED

#274-20-2022 J. Hooper – R. Maguire
THAT we adjourn from our Closed Session at 6:20pm and resume our Regular Meeting. CARRIED

CLOSING:

#275-20-2022
THAT we adjourn at 6:20 pm until the next regular meeting or call of the Chair. CARRIED

________________________ _____________________________
Brenda Reid, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

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