Township of Assiginack Agenda
REGULAR VIRTUAL MEETING OF COUNCIL
Via ZOOM
Tuesday, November 2, 2021 5:00 pm
AGENDA
For Consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Minutes of the Regular Council Meeting of October 5, 2021
b) Minutes of the Special Council Meeting of October 26, 2021
c) Minutes of the Assiginack Museum Committee Meetings of August 4, 2021 and September 9, 2021
4. DELEGATIONS
5. REPORTS:
a) Museum Curator’s Annual Report
b) Assiginack 150 Committee Report (Verbal)
6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $ 293,048.88
Payroll: 46,639.31
b) Consent Application B22-21: Recommendation to Planning Board
c) St. Paul’s ACW Tree Planting Request
d) JL Richards Authorization: 115 Arthur Street
e) Economic Development Committee Terms of Reference Approval
f) Manitoulin Student Aid Contribution and Awards Night
g) Boathouse Rebuilding Request
h) Arena Ice Plant Insulation Tender Award
7. INFORMATION ITEMS
a) OMAFRA October Newsletter
b) OCWA CLI-ECA Process
c) Little Current MHC Auxiliary
d) Manitoulin Phragmites 2021 Summary
e) PHSD Special Statement October 28, 2021
8. BY-LAWS
None
9. CLOSED SESSION
Security of Municipality
Personal Matters about an Identifiable Individual
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held and hosted by way of a Zoom Conference video call on Tuesday, November 2, 2021 at 5:00 pm.
Present: Mayor Dave Ham
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Councillor Hugh Moggy
Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Jackie White, PEC
Ron Cooper, PW Superintendent
Dwayne Elliott, Fire Chief
Press:
Public:
OPENING:
#182-13-2021 D. McDowell – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 5:00 pm, with a quorum of members present virtually, with Mayor Ham presiding in the Chair. CARRIED
AGENDA:
#183-13-2021 C. Jones – R. Maguire
THAT we confirm the attendance of all the Members of Council electronically (on Zoom) and amend the agenda by adding:
6) I: Hydro One Pole Request
J: CEMC Requests re: Emergency Preparedness
K: AAEC Application Confirmation to Funders
L: Information Booth Renovation Tenders
CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
Council thanked the Events Coordinator for a very well appreciated Haunted Tour of October 29th. Council appreciated the efforts put into organizing the event.
ADOPTION OF MINUTES:
#184-13-2021 H. Moggy – D. McDowell
THAT the Minutes of the Regular Council Meeting of October 5, 2021 be accepted. CARRIED
#185-13-2021 R. Maguire – C. Jones
THAT the Minutes of the Special Council Meeting of October 26, 2021 be accepted. CARRIED
#186-13-2021 D. McDowell – H. Moggy
THAT the Minutes of the Assiginack Museum Advisory Committee Meetings of August 4, 2021 and September 9, 2021 be accepted. CARRIED
DELEGATIONS:
NONE
REPORTS:
#187-13-2021 C. Jones – H. Moggy
THAT we accept the Annual Report of the Museum Curator. CARRIED
#188-13-2021 R. Maguire – D. McDowell
THAT we accept the verbal report regarding the Assiginack 150th Organizing Committee, confirm the January 1, 2021 Parade and Fireworks date and ask for detailed costings of the website and pavilion projects. CARRIED
ACTION REQUIRED ITEMS:
#189-13-2021 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $293,048.88;
AND THAT the Mayor and administration be authorized to complete cheques #31331 through #31365, and #31395 through #31404 and #31372 through
#31394 as described in the attached cheque register report. CARRIED
#190-13-2021 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $46,639.31;
AND THAT the Mayor and administration be authorized to complete cheques #31324 through #31330 and #31366 through #31371 as described in the attached cheque register report. CARRIED
#191-13-2021 H. Moggy – D. McDowell
THAT we inform the Manitoulin Planning Board that we have no objection to Consent Application B 22-21 pursuant to the application submitted. CARRIED
#192-13-2021 C. Jones – H. Moggy
THAT we inform the St. Paul’s ACW that we have no objection to the planting of a red maple tree in Queens Park. CARRIED
#193-13-2021 R. Maguire – C. Jones
THAT we authorize JL Richards to proceed with developing a staged Rehabilitation Plan for 115 Arthur Street pursuant to their proposal. CARRIED
#194-13-2021 D. McDowell – R. Maguire
THAT we adopt the Terms of Reference for the Assiginack Economic Development Committee, as attached. CARRIED
#195-13-2021 H. Moggy – C. Jones
THAT we confirm our annual contribution of $ 300.00 to the Manitoulin Student Aid Fund. CARRIED
#196-13-2021 R. Maguire – H. Moggy
THAT we inform the person inquiring that we cannot grant permission to relocate a boathouse on shore road allowance. CARRIED
#197-13-2021 D. McDowell – H. Moggy
THAT WHEREAS the following tenders were received for the Insulation of the Arena Ice Plant:
Nicholas Spry $ 11,661.60
Moggy Excavating $ 9,040.00
NOW THEREFORE THAT the tender of Moggy Excavating be accepted. CARRIED
#198-13-2021 R. Maguire – C. Jones
THAT we inform Hydro One that we have no objection to the proposed pole location for Moggy Parkway pursuant to the documentation forwarded. DEFEATED
#199-13-2021 C. Jones – H. Moggy
THAT at the request of our Community Emergency Management Coordinator, we confirm that Jeff Edwards is the CEMC, Alton Hobbs is the Chair of the Emergency Control Group and that Jackie White is the Emergency Information Officer for 2021. CARRIED
#200-13- 2021 H. Moggy – R. Maguire
THAT we inform the potential funders that in regards to the proposed Arts and Entertainment Complex that the municipality would be responsible for any capital cost over runs and that all responsibility for annual operations costs are ours as well. CARRIED
#201-13-2021 D. Mcdowell – H. Moggy
THAT Whereas the following tenders were received for the rehabilitation of the Information Booth Project:
Sheppard Custom Building: $ 110,740.00 (inclusive of taxes)
NOW THEREFORE THAT the tender of Sheppard Custom Builders be accepted. CARRIED
INFORMATION ITEMS:
#202-13-2021 R. Maguire – C. Jones
THAT we acknowledge receipt of the following correspondence items:
a) OMAFRA October Newsletter
b) OCWA-CLI-ECA Process
c) Little Current HC Auxiliary
d) Manitoulin Phragmites 2021 Summary
e) PHSD Special Statement October 28, 2021
CARRIED
BY-LAWS:
NONE
CLOSED SESSION:
#203-13-2021 H. Moggy – D. McDowell
BE IT RESOLVED THAT in accordance with By-law #02-02 as amended and Section 239 of the Municipal Act, Council proceed to a closed session (in camera) at 5:25 pm in order to attend to a matter pertaining to:
a) Personal matters about an identifiable individual
b) Security of Municipal Property
CARRIED
#204-13-2021 D. McDowell – H. Moggy
THAT we adjourn from our closed session at 5:45 pm, approve the Closed Minutes of the September 7th, 2021 Closed meetings and resume our Regular Meeting. CARRIED
CLOSING:
#205-13-2021 C. Jones – R. Maguire
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
5:45 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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