October 22, 2024 - Regular Meeting of Council

Agenda

REGULAR MEETING OF COUNCIL

IN CHAMBERS

Tuesday, October 22, 2024 at 7:00 p.m.

1. OPENING
   a.)Land Acknowledgment
   b.) Adoption of Agenda
   c.) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS 
3. ADOPTION OF MINUTES
   a.) Minutes of the Committee of the Whole Meeting of October 8, 2024
   b.) Minutes of the Regular Meeting of Council of September 17, 2024
   c.) Minutes of the Assiginack Museum Committee- Strategic Plan Meeting of August 26, 2024
   d.) Minutes of the Assiginack Museum Committee of August 21, 2024
   e.) Minutes of the Assiginack Museum Committee of July 8, 2024
   f.) Minutes of the Assiginack Museum Committee of June 10, 2024
   g.) Minutes of the Assiginack Public Library Board of May 28, 2024

4. DELEGATIONS

5. REPORTS
          a.) Public Works Report
b.) PEC Monthly Report
c.) Budget to Actuals for the Year to Date at September 30, 2024

6. ACTION REQUIRED ITEMS
         a.) Accounts for Payment: General $ 425,359.30
b.) Accounts for Payment: Payroll $   58,245.00
c.) Request for Support: AMCTO re: Municipal Elections Act
d.) Request for Support: Township of Nairn & Hyman re: NORM

7. INFORMATION ITEMS
         a.) Minutes from the Board of Health Meeting of September 19, 2024
b.) Minutes of the Manitoulin Centennial Manor Board Meeting of August 22, 2024
c.) OPP Calls for Service Report
d.) OPP Municipal Policing- 2025 Annual Budget
e.) 2024-2025 Inspection Report for the Manitowaning Drinking Water System
f.) Request for Support: Establishment of an Ontario Rural Road Safety Program
g.) Request for Support: Funding Support for 2025 Manitoulin Streams Restoration Initiatives

8. BY-LAWS
         a.) By-law # 2024-13: Municipal Record Storage Agreement

9. CLOSED SESSION

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, October 22, 2024, at 7:00 p.m.

Present:       Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Robert Maguire

Staff:            Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer/Deputy CAO
Freda Bond, Taxes & Utilities Manager
Jackie White, PEC

Regrets:       Councillor Jennifer Hooper

OPENING:

#214-15-2024          J. Bowerman – D. Elliott

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair.

CARRIED

AGENDA:

#215-15-2024          R. Maguire – D. Elliott

THAT we approve the agenda as presented.

CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

NONE

ANNOUNCEMENTS:

The Mayor shared that she would like members of Council to think about what they would like to see for the Christmas Tree Lighting event this year and then we can discuss this at our next Committee of the Whole Meeting.

ADOPTION OF MINUTES:

#216-15-2024          D. Elliott – J. Bowerman

THAT we approve the minutes of the Committee of the Whole Meeting of October 8, 2024.

CARRIED

NOTE: Two questions were asked:
1.) Will we be bringing forward the Encroachment Agreement Discussion from last meeting tonight? Staff responded that this will be a discussion item at our November Committee of the Whole Meeting.

2.) Will we be having an In-Camera Discussion tonight? The Mayor advised members of Council that there will not be an In-Camera Discussion tonight.

#217-15-2024          R. Maguire – D. Elliott

THAT we approve the minutes of the Regular Meeting of Council of September 17, 2024.

CARRIED

#218-15-2024          J. Bowerman – D. Elliott

THAT we approve the minutes of the Assiginack Museum Committee- Strategic Plan Meeting of August 26, 2024.

CARRIED

#219-15-2024          D. Elliott – R. Maguire

THAT we approve the minutes of the Assiginack Museum Committee Meeting of August 21, 2024.

CARRIED

#220-15-2024          D. Elliott – J. Bowerman

THAT we approve the minutes of the Assiginack Museum Committee Meeting of July 8, 2024.

CARRIED

#221-15-2024          R. Maguire – D. Elliott

THAT we approve the minutes of the Assiginack Museum Committee Meeting of June 10, 2024.

CARRIED

#222-15-2024          J. Bowerman – D. Elliott

THAT we approve the minutes of the Assiginack Public Library Board Meeting of July 8, 2024.

CARRIED

DELEGATIONS:

NONE

REPORTS:

#223-15-2024          D. Elliott – R. Maguire

THAT we approve accept the Public Works Report and thank the Public Works Superintendent  for his report.

CARRIED

#224-15-2024          D. Elliott – J. Bowerman

THAT we accept the PEC Report and thank the PEC for her report.

CARRIED

#225-15-2024          R. Maguire – D. Elliott

THAT we accept the Budget to Actuals for the Year to Date as of September 30, 2024, and thank the Treasurer for her report.

CARRIED

ACTION REQUIRED ITEMS:

#226-15-2024          J. Bowerman – D. Elliott

THAT we authorize the following Accounts for Payment: General $ 425,359.30 pursuant to the attached Treasurer’s Statement of Accounts.

CARRIED

#227-15-2024          J. Hooper – R. Maguire

THAT we authorize the following Accounts for Payment: Payroll $ 58,245.00, pursuant to the attached Treasurer’s Statement of Accounts.

CARRIED

#228-15-2024          D. Elliott – J. Bowerman

THAT we support AMCTO’s call to the Province to update the Municipal Elections Act with priority amendments as outlined by AMCTO before Summer 2025 and commence work to review and re-write the Municipal Elections Act with longer-term recommendations ahead of the 2023 elections.

CARRIED

#229-15-2024          R. Maguire – J. Bowerman

THAT we support the Township of Narin and Hyman’s request for support that the Province of Ontario, the Ministry of Mines, the Ministry of Transportation, and the Canadian Nuclear Safety Commission provide answers to their questions and that both the Township of Nairn and Hyman and the Township of Baldwin receive notification of all forward movements of the NORM and Mine Tailings from the former Beaucage Mine and Waste Site project.

CARRIED

INFORMATION ITEMS:

#230-15-2024          J. Bowerman – D. Elliott

THAT we acknowledge receipt of the following information items:

a.) Minutes from the Board of Health Meeting of September 19, 2024.

b.) Minutes of the Centennial Manor Board Meeting of August 22, 2024.

c.) OPP Calls for Service Report.

d.) OPP Municipal Policing- 2025 Annual Budget

e.) 2024-2025 Inspection Report for the Manitowaning Drinking Water System

f.) Request for Support: Establishment of an Ontario Rural Road Safety Program

g.) Request for Support: Funding Support for the 2025 Manitoulin Streams Restoration Initiatives

CARRIED

BY-LAWS:

#231-15-2024          J. Bowerman – D. Elliott  

THAT By-law # 2024-13, being a by-law of the Corporation of the Township of Assiginack to authorize an agreement with Spirit Den Holdings Ltd., for the storage of municipal records at 115 Arthur Street in Manitowaning, be given a first, second, third and final reading and enacted in Open Council.

CARRIED

CLOSING:

#192-13-2024          D. Elliott – J. Bowerman 

THAT we adjourn at 7:22 p.m. until the next regular meeting or call of the Chair.

CARRIED

________________________                _____________________________

Brenda Reid, MAYOR                            Heidi Ferguson, CLERK

 

 

*These Minutes have been circulated but are not considered Official until approved by Cou

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