Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, September 19, 2023, at 7:00 pm
AGENDA
1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a.) Minutes of the Special Meeting of Council of September 12, 2023
b.) Minutes of the Committee of the Whole of September 5, 2023
c.) Minutes of the Special Meeting of Council of September 5, 2023
d.) Minutes of the Special Meeting of Council of August 29, 2023
e.) Minutes of the Special Meeting of Council of August 22, 2023
f.) Minutes of the Regular Meeting of Council of August 15, 2023
g.) Minutes of the Strategic Planning Advisory Committee of August 8, 2023
4. DELEGATIONS
a.) Hydro One – Sandy Point Subdivision
5. REPORTS
a.) Public Works Report
b.) Sunsite Estates Drinking Water System Annual Report
6. ACTION REQUIRED ITEMS
a.) Accounts for Payment: General $ 1,089,175.86
Payroll $ 98,143.12
b.) Draft Request for Proposal: Toboggan Hill Canteen
7. INFORMATION ITEMS
a.) OPP Letter: Re: Distribution of Police Record Check Revenue to Municipalities
b.) OPP Statistics
8. BY-LAWS
a.) 2023-16: Sale of Surplus Property (Clover Valley Schoolhouse)
b.) 2013-17: Draft Property Standards By-law
9. CLOSED SESSION
a.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
b.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, September 19, 2023, at 7:00 pm.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Jennifer Hooper
Councillor Robert Maguire
Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer
Freda Bond, Taxes & Utilities Manager
Crystal Lentir, Administrative Assistant
Jackie White, Project Events Coordinator
Ron Cooper, Public Works Superintendent
Public: Dave Pollard, Stephen Salt, and Don Hughes- Hydro One
OPENING:
#209-19-2023 D. Elliott – J. Bowerman
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
The Land Acknowledgement was read.
AGENDA:
#210-19-2023 J. Hooper– D. Elliott
THAT we amend the agenda to add item 8c.) 2023-18: S.S. Norisle Borrowing By-law and make a correction to item 8b.) changing 2013-17 to 2023-17. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
Councillor Hooper informed Council that the members of the public have requested that those present at the meetings speak a little louder so they may be heard through our livestream feed.
Councillor Hooper shared that Assiginack Public School is hosting their Open House and BBQ on Wednesday, September 20th at 5:30pm. Everyone is welcome and there is no charge for the food (donations are welcome).
Councillor Hooper shared that Debajehmujig Theatre Group is hosting their 6 Foot Festival, and everyone is welcome to participate. The theme is E’naandegin, which means colours. Interested participants are encouraged to contact Debajehmujig.
ADOPTION OF MINUTES:
#211-19-2023 J. Bowerman – D. Elliott
THAT we accept the minutes from the following Meetings of Council:
a.) Minutes of the Special Meeting of Council of September 12, 2023.
b.) Minutes of the Committee of the Whole Meeting of September 5, 2023.
c.) Minutes of the Special Meeting of Council of September 5, 2023.
d.) Minutes of the Special Meeting of Council of August 29, 2023.
e.) Minutes of the Special Meeting of Council of August 22, 2023.
f.) Minutes of the Regular Meeting of Council of August 15, 2023.
g.) Minutes of the Strategic Planning Advisory Committee of August 8, 2023.
CARRIED
DELEGATIONS:
#212-19-2023 R. Maguire – J. Hooper
THAT we thank the representatives from Hydro One for attending our meeting and providing us with clarification regarding the installation of the hydro poles in the Sandy Point Subdivision.
CARRIED
NOTE: Representatives from Hydro One-Dave Pollard, Stephen Salt, and Don Hughes, attended our meeting to discuss Council’s concerns with the installation of the hydro poles in the Sandy Point Subdivision. Discussion took place regarding Hydro One’s procedures for subdivisions and the installation of hydro poles. Hydro One and the Public Works Superintendent will conduct a site visit of the subdivision to discuss these concerns and will work together to resolve these concerns.
REPORTS:
#213-19-2023 D. Elliott – J. Bowerman
THAT we acknowledge receipt of the Public Works Report provided by the Public Works Superintendent and thank him for his report. CARRIED
#214-19-2023 R. Maguire – J. Hooper
THAT we acknowledge receipt of the Sunsite Estates Drinking Water System Annual Report. CARRIED
ACTION REQUIRED ITEMS:
#215-19-2023 J. Bowerman – D. Elliott
THAT we authorize the following accounts for payment:
General Account in the amount of $1,089,175.86 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#216-19-2023 J. Hooper – R. Maguire
THAT we authorize the following accounts for payment:
Payroll Account in the amount of $98,143.12 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#217-19-2023 D. Elliott – J. Bowerman
THAT we approve the Toboggan Hill Canteen RFP as amended and direct staff to advertise this RFP. CARRIED
NOTE: Discussion was held regarding the RFP and the changes Council would like to see to this document. Staff will make the requested amendments to the document before advertising to the public.
INFORMATION ITEMS:
#218-19-2023 R. Maguire – J. Hooper
THAT we acknowledge receipt of the OPP Letter re: Distribution of Police Record Check Revenue to Municipalities. CARRIED
#219-19-2023 J. Bowerman – D. Elliott
THAT we acknowledge receipt of the OPP Statistics. CARRIED
BY-LAWS:
#220-19-2023 J. Hooper – J. Bowerman
THAT By-law 2023-16, being a by-law to authorize the Sale of Surplus Property known as the Clover Valley School House, be given a first, second, third and final reading and enacted in Open Council. CARRIED
RECORDED VOTE:
Bowerman Yea
Elliott Yea
Hooper Yea
Maguire Nay
Reid Yea
#221-19-2023 D. Elliott – J. Bowerman
THAT By-law 2023-17, being a by-law to prescribe standards for the maintenance of property in a clean, clear, and safe condition within the Township of Assiginack; to prohibit the occupancy or use of a property that does not conform to the standards prescribed within this by-law; and establish enforcement procedures and fees for those owners and occupants who are in contravention with this By-law be given a first and second reading. CARRIED
#222-19-2023 J. Hooper – J. Bowerman
THAT By-law 2023-18, being a by-law to authorize the borrowing of $750,000.00 to finance the removal of the S.S. Norisle from the Township of Assiginack be given a first, second and third and final reading and enacted in Open Council. CARRIED
RECORDED VOTE:
Bowerman Yea
Elliott Yea
Hooper Yea
Maguire Nay
Reid Yea
NOTE: Discussion was had regarding the removal of the S.S. Norisle and each member of Council had an opportunity to provide comment. After such discussion, this resolution was brought forward with a recorded vote requested.
CLOSED SESSION:
#223-19-2023 J. Bowerman – D. Elliott
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 8:15 pm in order to attend to a matters pertaining to:
a) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
b) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
CARRIED
#224-19-2023 R. Maguire – J. Hooper
THAT we adjourn from our Closed Session at 9:03 pm, accept the Minutes of the previous closed session, and resume our Regular Meeting. CARRIED
CLOSING:
#225-19-2023 D. Elliott – J. Bowerman
THAT we adjourn at 9:04 pm until the next regular meeting or call of the Chair. CARRIED
________________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.
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