September 17, 2024 - Regular Meeting of Council

Agenda

REGULAR MEETING OF COUNCIL

IN CHAMBERS
Tuesday, September 17, 2024 at 7:00 p.m.

 

  1. OPENING
    a.)Land Acknowledgment
    b.) Adoption of Agenda
    c.) Disclosure of Pecuniary Interest and General Nature Thereof

      2. ANNOUNCEMENTS

      3. ADOPTION OF MINUTES
          a.) Minutes of the Committee of the Whole Meeting of September 3, 2024
b.) Minutes of the Regular Meeting of Council of August 20, 2024

      4. DELEGATIONS
         a.) Manitoulin Phragmites Project Presentation- Judith Jones

       5. REPORTS
         a.) Public Works Report
b.) PEC Monthly Report
c.) Marina Monthly Report

       6. ACTION REQUIRED ITEMS
         a.) Accounts for Payment: General $ 564,376.17
b.) Accounts for Payment: Payroll $   64,421.96
c.) Request for Support: Town of Bradford West Gwillimbury re: Province-Wide Long Service Medal for Police and Paramedics
d.) Request for Support: County of Frontenac re: Physician Shortage
e.) Request for Support: Township of Brudenell, Lyndoch and Raglan re: Resume Assessment Cycle
f.) Library Board Member Appointment
g.) Marketing and Branding Policy Discussion

      7. INFORMATION ITEMS
         a.) Request for Support – AMCTO re: Municipal Elections Act
b.) Request for Support- Narin and Hyman re: NORM
c.) Manitoulin East Municipal Airport Commission Minutes of August 12, 2024

       8. BY-LAWS
         a.) By-law # 2024-01: Minimum Standards for Roads
b.) By-law # 2024-11: Agreement with Circular Materials

  1. CLOSED SESSION
    a.) Personal matters about an identifiable individual including municipal employees
    b.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
  1. ADJOURNMENT

 

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, September 17, 2024, at 7:00 p.m.

Present:       Mayor Brenda Reid, Councillor Dwayne Elliott, Councillor Janice Bowerman, Councillor Jennifer Hooper, Councillor Robert Maguire.
Staff:            Alton Hobbs, CAO, Deb MacDonald, Treasurer/Deputy CAO, Heidi Ferguson, Clerk, Freda Bond, Taxes & Utilities Manager
Jackie White, PEC.
Public:         Judith Jones, Manitoulin Phragmites

OPENING:
#193-14-2024          R. Maguire – J. Hooper
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair.
CARRIED

The Land Acknowledgement was read by the Mayor.

AGENDA:
#194-14-2024          D. Elliott – J. Bowerman
THAT we approve the agenda as presented.
CARRIED

DISCLOSURE OF PECUNIARY INTEREST:
NONE DECLARED

ANNOUNCEMENTS:
Councillor Elliott recognized the Agricultural Society for a successful Fall Fair. The fair was well attended, and the cake walk look like it was well attended. Other members of Council shared their appreciation for the fair.

The Mayor shared her appreciation for staff when we had the power outage and problems with both of our water plants, in the middle of August and she thanked thank staff for coming in on their days off and for their quick action.

ADOPTION OF MINUTES:
#195-14-2024          J. Hooper – R. Maguire
THAT we approve the minutes of the Committee of the Whole Meeting of September 3, 2024.
CARRIED

NOTE: A question was asked to staff if we have found out whose property the brush is on at High Falls. Staff advised that according to the landowner it is the townships’ property, and that the brush will be removed.

#196-14-2024          J. Bowerman – D. Elliott
THAT we approve the minutes of the Regular Meeting of Council of August 20, 2024.
CARRIED

DELEGATIONS:
#197-14-2024          R. Maguire – J. Hooper
THAT we thank Judith Jones from the Manitoulin Phragmites Project for attending our meeting and presenting to Council about the project and the good work that is being done in Assiginack.
CARRIED

NOTE: The Mayor welcomed Judith Jones from the Manitoulin Phragmites Project to present to Council about the work the project is doing. Judith provided an overview for Council about the project and information on phragmites, an update on past and active projects within the Township of Assiginack and an opportunity was provided for members of Council to ask Judith their questions.  

REPORTS:
#198-14-2024          D. Elliott – J. Bowerman
THAT we accept the Public Works Report and thank staff for their report.
CARRIED

NOTE: Discussion was had regarding some of the items on the report and staff will seek clarification on these items.

 #199-14-2024          R. Maguire – J. Hooper
THAT we accept the PEC report and thank staff for their report.
CARRIED

#200-14-2024          J. Bowerman- D. Elliott
THAT we accept the Marina Report and thank staff for their report.
CARRIED

NOTE: Discussion was had regarding the availability of pump-outs for residents. A question was asked regarding the Marina Concession and staff will provide Council with a more detailed report regarding this.

 ACTION REQUIRED ITEMS:
#201-14-2024          J. Hooper – R. Maguire
THAT we authorize the following Accounts for Payment: General $ 564,376.17 pursuant to the attached Treasurer’s Statement of Accounts.
CARRIED

#202-14-2024          D. Elliott – J. Bowerman
THAT we authorize the following Accounts for Payment: Payroll $ 64,421.96, pursuant to the attached Treasurer’s Statement of Accounts.
CARRIED

 #203-14-2024          J. Hooper – R. Maguire
THAT we support the Town of Bradford West Gwillimbury’s resolution for the creation of a province-wide long service medal for police and paramedics.
CARRIED

#204-14-2024          J. Bowerman – D. Elliott
THAT we support the County of Frontenac’s resolution for the Province of Ontario to recognize the physician shortage in Ontario and to fund health care appropriately and ensure that every Ontarian has access to physician care.
CARRIED

#205-14-2024          R. Maguire – J. Hooper
THAT we support the resolution from the Township of Brudenell, Lyndoch and Raglan urging the Provincial government to promptly resume the assessment cycle.
CARRIED

#206-14-2024          D. Elliott – J. Bowerman
THAT we appoint Sandra Pennie to the Assiginack Public Library Board for the remainder of Council’s term.
CARRIED

Note: Discussion took place about other committees that require additional members as well.

#207-14-2024          J. Hooper – R. Maguire
THAT we support staff’s request to develop a Marketing and Branding Policy, and staff will bring back this policy for Council’s review at a future meeting.
CARRIED

INFORMATION ITEMS:
NOTE: Staff will bring back items 7a. & 7b. Resolutions of Support to our next Regular Meeting.

#208-14-2024          J. Bowerman – D. Elliott
THAT we acknowledge receipt of the Manitoulin East Municipal Airport Commission Minutes of August 12, 2024.
CARRIED

BY-LAWS
#209-14-2024          J. Hooper – R. Maguire
THAT ‘Schedule B’ of By-law # 2024-01, being a by-law to establish Minimum Standards for Roads, be amended to include the recommendations provided by our Municipal Solicitor and that staff will bring back the amending By-law at our next Regular Meeting of Council.
CARRIED

#210-14-2024          D. Elliott – J. Bowerman
THAT By-law # 2024-11, being a by-law to authorize an Agreement with Circular Materials for the collection of blue box materials at our Landfill Depot be given a first, second, third and final reading and enacted in Open Council.
CARRIED

CLOSED SESSION:
#211-14-2024          R. Maguire – J. Hooper
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section  239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:46 p.m. in order to attend to a matters pertaining to:

  1. Personal information about an identifiable individual, including municipal employees.
  2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
    CARRIED

#212-14-2024          J. Bowerman – D. Elliott
THAT we adjourn from our Closed Session at 8:48 p.m., accept the minutes of the previous closed session, and resume our Regular Meeting and that we have given direction to staff to proceed with the items discussed in Closed Session.
Recorded Vote:

Councillor Bowerman             Yea

Councillor Elliott                      Yea

Councillor Hooper                    Yea

Councillor Maguire                  Yea

Mayor Reid                                Yea

CARRIED

CLOSING:
#213-14-2024          J. Hooper – R. Maguire
THAT we adjourn at 8:50 p.m. until the next regular meeting or call of the Chair.
CARRIED

________________________                _____________________________

Brenda Reid, MAYOR                                        Heidi Ferguson, CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

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