Council Meeting - Township of Assiginack

Agenda

REGULAR VIRTUAL MEETING OF COUNCIL
Tuesday, September 1, 2020 5:00 pm
AGENDA

For Consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Virtual Meeting of August 4, 2020

4. DELEGATIONS

5. ACTION REQUIRED ITEMS
a) Accounts for Payment : General $ 222,114.75
Payroll: $ 46,589.60
b) 70 Queen Street 2020 Tax Write Down
c) Road Allowance Crossing Request
d) Emergency Preparedness: Vulnerable Persons Registry
e) 2020 Staffing Cost of Living Increase
f) Tender Awards: Surface Treatment
Public Works Garage Roof
Winter Sand
Gravel

6. INFORMATION ITEMS
a) BMO Lease Renewal/Extension
b) Stantec Engineering: Swing Bridge Project Update

7. BY-LAWS
a) By-law # 2020-10 Shared E.D.O. Terms of Reference agreement

8. CLOSED SESSION
None

9. ADJOURNMENT

Download

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held and hosted by way of a Zoom Conference call from the Council Chambers on Tuesday, September 1st, 2020 at 5:00 p.m.

Present: Mayor Dave Ham
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Councillor Hugh Moggy

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Ron Cooper, Public Works Superintendent

OPENING:

#141-13-2020 D. McDowell – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 5:00 pm, with a quorum of members present virtually, with Mayor Ham presiding in the Chair. CARRIED

AGENDA:

#142-13-2020 H. Moggy – D. McDowell
THAT we confirm the attendance of all the members of Council electronically and adopt the agenda for this meeting as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

None

ADOPTION OF MINUTES:

#143-13-2020 R. Maguire – C. Jones
THAT the Minutes of the Regular Council Meeting of August 4th, 2020 be accepted. CARRIED

DELEGATIONS:

None

REPORTS:

None

ACTION REQUIRED ITEMS:

#144-13-2020 C. Jones – R. Maguire

THAT Council authorizes the following Accounts for Payment:
General: $222,114.75;
AND THAT the Mayor and administration be authorized to complete cheques #30078 through #30108, #30114 through #30147 as described in the attached cheque register report. CARRIED

#145-13-2020 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
Payroll: $46,589.60;
AND THAT the Mayor and administration be authorized to complete cheques #30073 through #30077 and #30109 through #30113 as described in the attached cheque register report. CARRIED

#146-13-2020 H. Moggy – D. McDowell
THAT upon request of the owner, due to the pandemic situation and shortage of building supplies, Council extend the property tax relief on the property at 70 Queen Street until December 31, 2020. CARRIED

#147-13-2020 R. Maguire – C. Jones
THAT we inform Richard Krasowski that we have no objection to him crossing the unopened road allowance on Jay Bryant Sideroad, pursuant to the request submitted. CARRIED

#148-13-2020 C. Jones – R. Maguire
THAT We inform our CEMC and the Vulnerable Persons Registry Coordinator that we have no objection to establishing such a registry in the Township, pursuant to their existing policies. CARRIED

#149-13-2020 D. McDowell – H. Moggy
THAT we authorize the issuance of the 2020 budgeted cost of living increase to staff in accordance with the 2020 budget and attached scale. CARRIED

#150-13-2020 H. Moggy – D. McDowell
WHEREAS the following tenders were received for 2020 surface treatment requirements:

Beamish Construction: $ 158,722.20
Duncor Enterprises: $ 188,890.80

NOW THEREFORE THAT the tender of Beamish Construction be accepted. CARRIED

#151-13-2020 R. Maguire – C. Jones
WHEREAS the following tenders were received for Public Garage Roof:

Mike Phillips Construction: $ 8,136.00
1763995 Ontario Ltd: $ 22,487.00
Lignum Builders Limited: $ 75,992.50

NOW THEREFORE THAT the tender of Mike Phillips Construction be accepted. CARRIED

#152-13-2020 C. Jones – R. Maguire
WHEREAS the following tenders were received for the provision of winter sand:

Mike Varey Excavating: $ 18,226.90
C. Pearson & Sons Excavating: $ 19,684.60

NOW THEREFORE THAT the tender of Mike Varey Excavating be accepted. CARRIED

#153-13-2020 D. McDowell – H. Moggy
WHEREAS the following tenders were received for the provision of various aggregates:

Mike Varey Excavating: $ 63,325.20
E. Corbiere and Sons Contracting: $ 54,240.00
C. Pearson & Sons Excavating: $ 69,257.70

NOW THEREFORE THAT the tender of E. Corbiere and Sons Contracting be accepted. CARRIED

INFORMATION ITEMS:

#154-13-2020 D. McDowell – R. Maguire
THAT we acknowledge receipt of the following correspondence items:
a) BMO Lease Extension
b) Stantec Engineering: Swing Bridge Study Update

CARRIED

BY-LAWS:

#155-13-2020 R. Maguire – C. Jones
THAT By-law # 20–10, being a by-law to authorize an agreement with the Municipality of Killarney and the Township of Tehkummah for establishing Terms of Reference for sharing of the services of an Economic Development Officer, be given first, second and final readings and enacted in open Council. CARRIED

CLOSED SESSION:

None

CLOSING:

#156-13-2020 R. Maguire – C. Jones
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

5:26 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.

Download