Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, August 7th, 2018 at 5:00 p.m.
Council’s Regular Meeting Agenda
For consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Council Meeting of July 3, 2018
b) Special Council Meeting of July 26, 2018
c) Manitoulin Planning Board Meeting of June 26, 2018
d) Manitoulin East Municipal Airport Commission Meetings of June 4 & July 9, 2018
e) Public Health Sudbury & Districts Board of Health Meeting of June 21, 2018
f) Assiginack Museum Advisory Committee Meetings of October 24, 2017, February 13, May 8, and June 12, 2018
g) Manitoulin Centennial Manor Board of Management Meeting of June 21, 2018
h) Community Policing Advisory Committee Meeting of June 13, 2018
4. DELEGATIONS
5. REPORTS
a) Sunsite Estates Drinking Water System Annual Inspection Report
6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $296,453.41, Payroll: $49,163.89
b) Year to Date Financial Statements as at June 30, 2018
c) Planning Board Consent Application B11-18
d) Vigor Clean Tech Service Contract
7. INFORMATION ITEMS
a) AMO Communications: New Ontario Government Takes Office
b) Vigor Clean Tech Energy Production Report
c) Rainbow Ridge Golf Course Sponsorship Letter
d) Stantec Consulting: Little Current Swing Bridge Study Commencement Notice
e) Manitoulin-Sudbury DSB: Portable Housing Benefit
f) Manitoulin Health Centre: Annual Report to Community
g) Township of North Stormont Resolution
8. BY-LAWS
a) By-law #18-25: Adopt a Multi-Year Accessibility Plan
b) By-law #18-26: Amend By-law #99-03 Building Officials Code of Conduct
c) By-law #18-27: Authorize an Encroachment Agreement
9. CLOSED SESSION
a) Advice that is subject to solicitor-client privilege including communications necessary for that purpose (Municipal Act, 2001, ch.25, s.239(2)(f))
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, August 7, 2018 at 5:00 p.m.
Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy
Regrets: Councillor Brenda Reid
Staff: Alton Hobbs, CAO; Jeremy Rody, Clerk
Press: Alicia McCutcheon, Expositor
Others: Dave McDowell, Theresa McDowell
OPENING:
#212-16-18 R. Case – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED
AGENDA:
#213-16-18 H. Moggy – R. Case
THAT the agenda for this meeting be amended by adding the following item:
6-E) 2018 Municipal Election: Sign Policy / Compliance Audit Committee
AND THAT the agenda be accepted as amended. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
There were no disclosures of pecuniary interest.
ANNOUNCEMENTS:
Councillor Fields commended the Southeast Manitoulin Lion’s Club for organizing an excellent Summerfest. There were new events and activities that were very well attended; the Lion’s Club should be proud of this year’s event. Councillor Fields also thanked the Airport staff for facilitating the Young Eagles program which gives children the chance to go for a ride in a small aircraft.
Councillor Moggy thanked the Township for the 60th Wedding Anniversary certificate on behalf of himself and Marilyn. They had a wonderful day celebrating with family and friends.
MINUTES
#214-16-18 R. Case – H. Moggy
THAT the minutes of the Regular Council meeting of July 3, 2018, be accepted. CARRIED
#215-16-18 H. Moggy – R. Case
THAT the minutes of the Special Council meeting of July 26, 2018, be accepted. CARRIED
#216-16-18 R. Case – H. Moggy
THAT the minutes of the Manitoulin Planning Board meeting of June 26, 2018, be received. CARRIED
#217-16-18 H. Moggy – R. Case
THAT the minutes of the Manitoulin East Municipal Airport Commission meetings of June 4 and July 9, 2018, be accepted. CARRIED
#218-16-18 R. Case – H. Moggy
THAT the minutes of the Public Health Sudbury & Districts Board of Health meeting of June 21, 2018, be received. CARRIED
#219-16-18 H. Moggy – R. Case
THAT the minutes of the Assiginack Museum Advisory Committee meetings of October 24, 2017, February 13, May 8, and June 12, 2018, be received. CARRIED
#220-16-18 R. Case – L. Fields
THAT the minutes of the Manitoulin Centennial Manor Board of Management meeting of June 21, 2018, be received. CARRIED
#221-16-18 L. Fields – R. Case
THAT the minutes of the Community Policing Advisory Committee meeting of June 13, 2018, be received. CARRIED
REPORTS:
#222-16-18 R. Case – L. Fields
THAT the 2018 Annual Inspection Report for the Sunsite Estates Drinking Water System, as conducted and prepared by the MOECC, be received by Assiginack Council. CARRIED
ACTION REQUIRED ITEMS:
#223-16-18 L. Fields – R. Case
THAT Council authorizes the following Accounts for Payment:
General: $296,453.41
AND THAT the Mayor and administration be authorized to complete cheques #27881 through #27889 and #27913 through #27947 and #27957 through #27986 as described in the attached cheque register report. CARRIED
#224-16-18 R. Case – L. Fields
THAT Council authorizes the following Accounts for Payment:
Payroll: $49,163.89
AND THAT the Mayor and administration be authorized to complete cheques #27900 through #27912 and #27948 through #27956 as described in the attached cheque register report. CARRIED
#225-16-18 L. Fields – R. Case
THAT Assiginack Council has received the Year to Date Financial Statements as at June 30, 2018. CARRIED
#226-16-18 R. Case – L. Fields
THAT Assiginack Council has reviewed the Manitoulin Planning Board Consent Application No. B11-18 and has no issues or concerns with the application. CARRIED
#227-16-18 L. Fields – R. Case
THAT Council approves a one-year service contract for the Vigor Clean Tech Solar Generation Project located at the Public Works Garage for a cost of $500. CARRIED
#228-16-18 H. Moggy – L. Fields
THAT Council approves the 2018 Municipal Election Sign Policy and advertisement for the Municipal Election Compliance Audit Committee. CARRIED
INFORMATION ITEMS:
#229-16-18 L. Fields – H. Moggy
THAT we acknowledge receipt of the following correspondence items:
a) AMO Communications: New Ontario Government Takes Office
b) Vigor Clean Tech Energy Production Report
c) Rainbow Ridge Golf Course Sponsorship Letter
d) Stantec Consulting: Little Current Swing Bridge Study Commencement Notice
e) Manitoulin-Sudbury DSB: Portable Housing Benefit
f) Manitoulin Health Centre: Annual Report to Community
g) Township of North Stormont Resolution
CARRIED
BY-LAWS:
#230-16-18 H. Moggy – L. Fields
THAT By-law #18-25, being a by-law to adopt a multi-year accessibility plan, be given its first, second, and third readings and enacted in open Council. CARRIED
#231-16-18 L. Fields – H. Moggy
THAT By-law #18-26, being a by-law to amend by-law #99-03, by adopting a Building Officials Code of Conduct, be given its first, second, and third readings and enacted in open Council. CARRIED
#232-16-18 H. Moggy – L. Fields
THAT By-law #18-27, being a by-law to authorize an agreement with Meredith White for the encroachment of a building onto municipal property, be given its first, second, and third readings and enacted in open Council. CARRIED
CLOSED SESSION:
#233-16-18 L. Fields – H. Moggy
THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:20 p.m. in order to attend to a matter pertaining to:
f) Advice that is subject to solicitor-client privilege including communications necessary for that purpose (Municipal Act, 2001, c. 25, s.239(2)(f)). CARRIED
#234-16-18 H. Moggy – L. Fields
THAT we adjourn from our Closed Session at 5:26 p.m., approve the minutes of the Closed Sessions of June 5, 2018 and resume our regular meeting. CARRIED
CLOSING:
#235-15-18 H. Moggy – B. Reid
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
________________________ _________________________
Paul Moffatt, MAYOR Jeremy Rody, CLERK
5:28 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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