July 26, 2018 - Special Council Meeting

Agenda

SPECIAL MEETING OF COUNCIL
To Be Held in the Council Chambers
Thursday, July 26th, 2018 at 10:00 a.m.
Council’s Special Meeting Agenda

 

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES

 

4. DELEGATIONS

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Fire Hall Tender

 

7. INFORMATION ITEMS

 

8. BY-LAWS

 

9. CLOSED SESSION

 

10. ADJOURNMENT

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE SPECIAL COUNCIL MEETING

 

The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Thursday, July 26, 2018 at 10:24 a.m.

 

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Absent: Councillor Robert Case

Staff: Alton Hobbs, CAO; Jeremy Rody, Clerk; Dwayne Elliott, Fire Chief

 

OPENING:

#208-15-18    H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#209-15-18    L. Fields – H. Moggy

THAT the agenda for this meeting be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

There were no disclosures of pecuniary interest.

 

ANNOUNCEMENTS:

None.

 

ACTION REQUIRED ITEMS:

#210-15-18    B. Reid – L. Fields

WHEREAS the initial Fire Hall Tender closed on June 22, 2018 and the two tenders received were much higher than budgeted;

AND WHEREAS the engineer was instructed to revise the scope of the tender package in order to re-tender the project by invitation;

AND WHEREAS the Council of the Township of Assiginack has received the following responses to second iteration of the Fire Hall Tender:

  1. Mike Phillips Construction                                      $1,195,000.27
  2. Sheppard Custom Building                                    $1,200,000.00
  3. Lignum Builders Ltd.                                               $1,270,000.00
  4. Cy Rheault Construction                                        $1,590,000.00

AND WHEREAS all tenders are still at least 50% above the budget allocated for this project;

NOW THEREFORE BE IT RESOLVED THAT we decline to accept any tender.  CARRIED

 

Notes: Council Members had a discussion on the cost of the project being well over the $800,000 projection.  Council discussed the re-tendering process and that they were not comfortable removing items from the buildings that may need to be added later.  Given the election in the fall, Council felt the decision was too important to force a decision the day before nomination day and ultimately decided that this issue should be left for the new Council due to timing and cost.

 

CLOSING:

#211-15-18    H. Moggy – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

10:45 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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