Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, May 21st, 2019 at 7:00 p.m.
Council’s Regular Meeting Agenda
For consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Council Meeting of May 7, 2019
b) Assiginack Public Library Board Meeting of March 25, 2019
c) Minutes of Manitoulin CPAC Meeting of March 13, 2019
d) Summary of Economic Development Committee Meeting of May 7, 2019
4. DELEGATIONS
a) Assiginack 4H Club Presentation
b) Sylvie Thibault: RED Program Project Update
5. REPORTS
6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: 109,152.77 Payroll: $ 16,955.09
b) 2019 Draft Budget Tax Rate Confirmation
c) 2019 Comprehensive Insurance RFP Results
d) Request for Admin Assistant Six Month Contract
e) Hydro One Request: Cable placement on Road allowance
7. INFORMATION ITEM
a) New North Fisheries: Update
b) Manitoulin Sea Cadet Corp: Annual Review
c) DFO Sampling Program Information
d) From DSAB: MOHLTC Correspondence
8. BY-LAWS
a) None
9. CLOSED SESSION
a) Personnel Issue
10. ADJOURNMENT
DownloadMinutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, May 21, 2019 at 7:00 p.m.
Present: Mayor Dave Ham
Councillor Hugh Moggy
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Ron Cooper, Public Works Superintendent
Freda Bond, Tax and Utilities Manager
Dwayne Elliott, Fire Chief
Delegations: Manitoulin 4H Club
Burke and Alice Pennie
Brooke Gibeault, Annie Balfe, Brodie Pennie, Andrew Cooper, Jack Pennie
Sylvie Thibault – My Momentum Strategies
OPENING:
#117-10-19 C. Jones – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Ham presiding in the Chair. CARRIED
AGENDA:
#118-10-19 R. Maguire – C. Jones
THAT the agenda for this meeting be accepted as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
None.
ANNOUNCEMENTS:
None.
ADOPTION OF MINUTES:
#119-10-19 C. Jones – R. Maguire
THAT the Minutes of the Regular Council Meeting of May 7, 2019 be accepted. CARRIED
#120-10-19 R. Maguire – C. Jones
THAT the Minutes of the Assiginack Public Library Board Meeting of March 25, 2019 be accepted. CARRIED
#121-10-19 C. Jones – R. Maguire
THAT the Minutes of the Manitoulin CPAC Meeting of March 13, 2019 be received. CARRIED.
#122-10-19 R. Maguire – C. Jones
THAT the Summary of the Economic Development Committee Meeting of May 7, 2019 be accepted. CARRIED.
DELEGATIONS:
#123-10-19 C. Jones – R. Maguire
THAT we thank the 4H Club Members and Supervisors for attending this meeting and making their presentation to Council. CARRIED.
The 4H Members recited their pledge and explained to Council some of the activities that they have been involved in over the past year. Councillors asked questions and the 4H members and supervisors volunteered that if the Club could assist the Township in any of its ventures, it would be willing to do so.
#124-10-19 R. Maguire – C. Jones
THAT we thank Sylvie Thibault of My Momentum Strategies for attending this meeting and presenting a progress report on the RED Program Project. CARRIED.
Sylvie explained that she was in the area and had planned discussions and questionnaires for various segments of our population. She plans on being very active during the Trade Fair and felt that a preliminary report could be available for Council within a month of the Trade fair. Council thanked Sylvie for her efforts and wished her well at the Trade Fair.
REPORTS:
Councillor McDowell reported from the latest CPAC Meeting that the OPP seems to be moving towards dealing with mental health issues in such a way that keeps people out of custody while receiving assistance.
Councillor Moggy reported that Centennial Manor has completed its budget and is working on updating its constitution.
ACTION REQUIRED ITEMS:
#125-10-19 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $109,152.77
AND THAT the Mayor and administration be authorized to complete cheques #28815 through #28846 as described in the attached cheque register report. CARRIED
#126-10-19 H. Moggy – D. McDowell
THAT Council authorizes the following Accounts for Payment:
Payroll: $16,955.09
AND THAT the Mayor and administration be authorized to complete cheques #28807 through #28814 as described in the attached cheque register report. CARRIED
#127-10-19 H. Moggy – D. McDowell
THAT Council authorizes the 2019 Municipal Tax Rate to remain at the 2018 level, being 0.016750
AND THAT we give notice to consider the budget and rate by-laws at our meeting of July 2, 2019. CARRIED
#128-10-19 H. Moggy – D. McDowell
THAT WHEREAS Council received the following Proposals for the Provision of a comprehensive Municipal Insurance Package:
JTL/MIS KNOX $ 45,331.00
BFL/RIVET $ 60,639.00
COWAN/CAMBRIAN $ 49,337.00
NOW THEREFORE THAT the Proposal of JTL/MIS KNOX be accepted as presented. CARRIED
#129-10-19 D. McDowell – H. Moggy
THAT we advertise for an Administrative Assistant Office position on a six month contract basis. CARRIED
#130-10-19 H. Moggy – D. McDowell
THAT we inform Hydro One that we have no objection to the burial of hydro cable along the shoreline of Eastview Lane, subject to Hydro One receiving confirmation that there are no First Nations objections. CARRIED.
INFORMATION ITEMS:
#131-10-19 D. McDowell – H. Moggy
THAT we acknowledge receipt of the following correspondence items:
a) New North Fisheries Update
b) Manitoulin Sea Cadet Corp: Annual Review
c) DFO Water Sampling Program
d) DSAB: MOHLTC Correspondence
CARRIED
BY-LAWS:
None
CLOSED SESSION:
#132-10-19 D. McDowell – H. Moggy
THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session (in camera) at 7:30 pm in order to attend to a matter pertaining to:
a) Personal Matters about an Identifiable Individual, including municipal or local board employees. CARRIED
#133-10-19 H. Moggy – D. McDowell
THAT we adjourn from our closed session at 7:40 pm, accept the Minutes of the Closed Session of May 7, 2019 and resume our Regular Meeting. CARRIED
Council had a debate regarding a Clean Up week that extended landfill hours compared to one in which municipal staff picked up items. There was considerable discussion regarding the parameters of a pick up and Staff was instructed to come up with a proposal for consideration.
Council members also discussed incidents where youth have been found on the Norisle and whether or not a work project could be developed to put these youth to work as volunteers. No final decision was made.
CLOSING:
#134-10-19 H. Moggy – D. McDowell
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
8:05 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.