Township of Assiginack Agenda
INFRASTRUCTURE COMMITTEE MEETING
Date: Tuesday, April 23, 2024 at 7:00 pm
Location: Municipal Office Council Chambers
AGENDA
1. OPENING
a) Meeting Declared Open by the Chair
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. APPROVAL OF THE AGENDA
3. ADOPTION OF MINUTES
4. ITEMS FOR DISCUSSION
a) Signage Request- Clover Valley Road West /Jaggard Road
b) Stop Sign Discussion- Clover Valley Road West
c) High Falls Fencing
d) Fitness Center Project
e) Support for Funding- Inclusive Community Grant & Supporting Document
f) 2024 Budget Discussions
a. Municipal Donations
b. Predator Control
5. CLOSED SESSION
a) Educating or training members of the Council, local board, or committee.
b) Advice that is subject to solicitor-client privilege, including communication necessary for that purpose.
c) Advice that is subject to solicitor-client privilege, including communication necessary for that purpose.
6. ADJOURNMENT
7. NEXT MEETING DATE
Infrastructure Committee Meeting- May 28, 2024 at 7:00pm
Minutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE INFRASTRUCTURE COMMITTEE MEETING
The meeting of the Infrastructure Committee of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, April 23rd, 2024, at 7:00 p.m.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Jennifer Hooper
Councillor Robert Maguire
Staff: Deb MacDonald, Treasurer/Deputy CAO
Heidi Ferguson, Clerk
Jackie White, PEC
Public: Stephen Watt, Barrister & Solicitor
Regrets: Alton Hobbs, CAO
OPENING:
#I13-03-2024 D. Elliott – J. Bowerman
THAT the Infrastructure Committee Meeting of Council be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding in the Chair.
CARRIED
AGENDA:
#I14-03-2024 J. Hooper – R. Maguire
THAT we amend the agenda to include the following items:
4g.) Clean-Up Week
5d.) Personal matters about an identifiable individual including municipal employees.
CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NOTE: Councillor Hooper declared a conflict of interest for item 4f.) A- Municipal Donations as her son is on the Robotics Team. This disclosure took place prior to the beginning of the discussion on Municipal Donations. Councillor Hooper did not discuss any matters pertaining to the Robotics Donation request.
ADOPTION OF MINUTES:
NONE
ITEMS FOR DISCUSSION
a) Signage Request – Clover Valey Road West/Jaggard Road
#I15-03-2024 J. Bowerman – D. Elliott
THAT we advise staff to install a No-Exit sign at the beginning of Jaggard Road. CARRIED
b) Stop Sign Discussion – Clover Valley Road West
#I16-03-2024 J. Hooper – R. Maguire
THAT we advise staff to install a stop sign at the intersection of Clover Valley Road and Clover Valley Road East and West. CARRIED
c) High Falls Fencing
#I17-03-2024 D. Elliott – J. Bowerman
THAT we request staff issue a tender for the fencing project at High Falls. CARRIED
NOTE: Staff advised the Committee that upon consultation with Public Works, our staff could complete the fencing project in September 2024. As an alternative for the Committee, staff is seeking permission to tender the project as well.
d) Fitness Center Project
#I18-03-2024 J. Bowerman – R. Maguire
THAT we approve the Fitness Center Project moving forward and we direct staff to take the $122,087.00 from reserves, to be paid back as soon as possible. CARRIED
NOTE: Discussion took place regarding the Fitness Center Project and members of the Committee agreed to proceed with the project as we have secured funding towards the project, and it was suggested that we borrow the $122,087.00 required from reserves to be paid back as soon as possible.
e) Support for Funding – Inclusive Community Grant & Supporting Document
#I19-03-2024 J. Hooper – R. Maguire
THAT we support staff’s request to submit a funding application to the Inclusive Community Grant Programs to create accessible parks with sensory gardens, and we approve the attached Proposed Age Friendly Community Initiatives supporting document to be submitted with this application for funding. CARRIED
f) 2024 Budget Discussions
a. Municipal Donations
b. Predator Control
NOTE: Discussion took place regarding the Municipal Donations and Predator Control elements of the 2024 Budget.
Councillor Hooper declared a Pecuniary Interest with item 4f.) Municipal Donations regarding the request for the Robotics Donation and did not partake in any discussions pertaining to the Robotics Donation Request.
g) Clean – Up Week
#I20-03-2024 J. Bowerman – D. Elliott
THAT we declare the week of May 13th to May 18th, 2024, as Clean-Up Week, with extended hours at the Landfill throughout the week and scheduled pick-up of brush and yard debris items by appointment. CARRIED
NOTE: Staff proposed following a similar timeline as the past two years and proposed the following hours for Clean-Up Week this year: Monday: 9-3pm, Tuesday: 10-8pm, Wednesday to Friday: 9am-3pm and Saturday: 10-8pm. Staff will advertise this to the public.
CLOSED SESSION:
#I21-03-2024 J. Hooper – R. Maguire
THAT in accordance with By-law 02-02 and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:45 p.m. in order to attend to the matters pertaining to:
a.) Educating or training the members of the Council, local board, or committee.
b.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
c.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
d.) Personal matters about an identifiable individual, including municipal employees.
CARRIED
#I22-03-2024 D. Elliott – J. Bowerman
THAT we adjourn from Closed Session at 9:32 p.m., accept the minutes of the previous closed session, and resume our Infrastructure Committee Meeting. CARRIED
CLOSING:
#I23-03-2024 R. Maguire – J. Hooper
THAT we authorize our lawyer to follow the direction that was provided in Closed Session to him by Council.
Recorded Vote:
Councillor Bowerman Yea
Councillor Elliott Yea
Councillor Hooper Yea
Councillor Maguire Yea
Mayor Reid Yea
CARRIED
#I24-03-2024 R. Maguire – J. Bowerman
THAT we authorize staff to follow the direction provided to them in Closed Session regarding: Advice that is subject to solicitor-client privilege.
Recorded Vote:
Councillor Bowerman Yea
Councillor Elliott Yea
Councillor Hooper Yea
Councillor Maguire Yea
Mayor Reid Yea
CARRIED
#I25-03-2024 R. Maguire – J. Hooper
THAT we authorize staff to follow the direction provided to them in Closed Session regarding: Personal matters about an identifiable individual, including municipal employees.
Recorded Vote:
Councillor Bowerman Yea
Councillor Elliott Yea
Councillor Hooper Yea
Councillor Maguire Yea
Mayor Reid Yea
CARRIED
#I26-03-2024 J. Hooper – R. Maguire
THAT we adjourn at 9:40 p.m. until the next regular meeting or call of the Chair. CARRIED
________________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.
Download