Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, April 17th, 2018 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of April 3, 2018
b) Manitoulin East Municipal Airport Commission Meeting of April 9, 2018

4. DELEGATIONS

5. REPORTS
a) Staff Report: O. Reg 284/09 Budget Compliance Report
b) Staff Report: Marina Lease RFP

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $200,005.99, Payroll: $18,443.75
b) Adoption of 2018 Budget Estimates

7. INFORMATION ITEMS
a) Civix Student Vote Letter
b) Ministry of Government and Consumer Services Birth Certificate Letter
c) Stewardship Ontario: Blue Box Program Letter
d) Township of Madawaska Valley
e) Vigor Clean Tech Energy Production Report
f) Manitoulin North Shore Injured Workers Group Letter
g) Township of Baldwin Letter/Resolution
h) MPP Ernie Hardeman Letter
i) MPP Michael Mantha Letter

8. BY-LAWS
a) By-law #18-09: Tax Ratios
b) By-law #18-10: Tax Rates
c) By-law #18-11: Water and Wastewater Rates
d) By-law #18-12: Coyote Predation Compensation Program
e) By-law #18-13: Use of Corporate Resources for Election Purposes Policy

9. CLOSED SESSION
a) Labour relations or employee negotiations (Municipal Act, 2001, c.25, s.239(2)(d))

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, April 17, 2018 at 5:00 p.m.

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Brenda Reid, Councillor Hugh Moggy, Councillor Les Fields

Staff: Jeremy Rody: Clerk, Deb MacDonald: Treasurer, Jackie White: Project & Events Coordinator

Press: Alicia McCutcheon, Expositor

Others: Dave McDowell, Theresa McDowell, Tracy Thomas

OPENING:

#115-09-18 H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#116-09-18 L. Fields – H. Moggy

THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matter.

ANNOUNCEMENTS:

Councillor Fields commented on Volunteer Appreciation Week and how proud and lucky the community is to have such an active group of volunteers who keep a number of successful events going each year. Council all agreed and thanked the Volunteers of Assiginack.

Councillor Reid announced that they had their first Pumpkin Festival / Haunted Ride meeting and that they are working on several new events to make the event even better than last year.

ADOPTION OF MINUTES:

#117-09-18 H. Moggy – L. Fields

THAT the minutes of the Regular Council meeting of April 9, 2018, be accepted. CARRIED

#118-09-18 L. Fields – H. Moggy

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of April 9, 2018, be accepted. CARRIED

DELEGATIONS:

There were none.

REPORTS:

#119-09-18 L. Fields – H. Moggy

THAT Council adopts the Compliance report contained in the Staff Report titled, “Ontario Regulation 284/09 – 2018 Budget.” CARRIED

#120-09-18 H. Moggy – L. Fields

THAT the staff report titled, “Marina Lease RFP No. 2018-02,” be accepted by Council;

AND THAT staff be authorized to negotiate a lease agreement for the recreational operation of the Township owned Marina with Troy Cooper based on the proposal submitted. CARRIED

ACTION REQUIRED ITEMS:

#121-09-18 L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

General: $200,005.99

AND THAT the Mayor and administration be authorized to complete cheques #27628 through #27656 as described in the attached cheque register report. CARRIED

#122-09-18 H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $18,443.75

AND THAT the Mayor and administration be authorized to complete cheques #27622 through #27627 as described in the attached cheque register report. CARRIED

#123-09-18 B. Reid – R. Case

THAT the Council of the Corporation of the Township of Assiginack approves the estimated operating and capital budget figures for 2018 and authorizes staff to prepare the necessary by-laws. CARRIED

INFORMATION ITEMS:

#124-09-18 R. Case – B. Reid

THAT we acknowledge receipt of the following correspondence items:
a) Civix Student Vote Letter
b) Ministry of Government and Consumer Services: Birth Certificate Letter
c) Stewardship Ontario: Blue Box Program Letter
d) Township of Madawaska Valley Resolution
e) Vigor Clean Tech Energy Production Report
f) Manitoulin North Shore Injured Workers Group Letter
g) Township of Baldwin Letter/Resolution
h) MPP Ernie Hardeman Letter
i) MPP Michael Mantha Letter
CARRIED

BY-LAWS:

#125-09-18 B. Reid – R. Case

THAT By-law #18-09, being a by-law to set tax ratios for municipal purposes for the year 2018, be given its first, second, and third readings and enacted in open Council. CARRIED

#126-09-18 R. Case – B. Reid

THAT By-law #18-10, being a by-law to provide for the adoption of tax rates and for penalty and interest in default of payment thereof for 2018, be given its first, second and third readings and enacted in open Council. CARRIED

#127-09-18 B. Reid – R. Case

THAT By-law #18-11, being a by-law to amend by-laws #98-02 and #98-03 to set annual water rates for the Sunsite Estates subdivision and annual water and sewage rates for Manitowaning, be given its first, second and third readings and enacted in open Council. CARRIED

#128-09-18 R. Case – B. Reid

THAT By-law #18-12, being a by-law to provide for the control of nuisance coyotes, be given its first, second and third readings and enacted in open Council. CARRIED

#129-09-18 B. Reid – R. Case

THAT By-law #18-13, being a by-law to adopt a policy for the use of corporate resources for election purposes, be given its first, second, and third reading and enacted in open Council. CARRIED

CLOSED SESSION:

#130-09-18 R. Case – B. Reid

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:23 p.m. in order to attend to a matter pertaining to:
d) labour relations or employee negotiations (Municipal Act, 2001, ch.25, s.239(2)(d))
CARRIED

#131-09-18 B. Reid – R. Case

THAT we adjourn from our Closed Session at 5:25 p.m., approve the minutes of the Closed Session of March 6, 2018 and resume our regular meeting. CARRIED

#132-09-18 L. Fields – H. Moggy

THAT for audit confirmation purposes, Council acknowledges the 2018 employee pay grid which is incorporated into the 2018 budget. CARRIED

Note: Councillor Reid disclosed a direct pecuniary interest in Agenda Item 9A Labour relations or employee negotiations as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matter.

CLOSING:

#133-09-18 R. Case – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________

Paul Moffatt, MAYOR Jeremy Rody, CLERK

5:30 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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