Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, March 19th, 2024 at 7:00 p.m.
1. OPENING
a.) Land Acknowledgment.
b.) Adoption of Agenda..
c.) Disclosure of Pecuniary Interest and General Nature Thereof.
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a.) Minutes of the SPA Committee Meeting of March 12, 2024.
b.) Minutes of the Special Meeting of Council of March 5, 2024.
c.) Minutes of the Infrastructure Committee Meeting of February 27, 2024.
d.) Minutes of the Regular Meeting of Council of February 20, 2024.
4. DELEGATIONS
5. REPORTS
a.) Public Works Report.
b.) Arena Monthly Report.
c.) PEC Monthly Report.
6. ACTION REQUIRED ITEMS
a.) Request for Reconsideration – By-law # 2024-01.
b.) Accounts for Payment: General $ 299,283.27.
c.) Accounts for Payment: Payroll $ 57,883.92.
d.) 2023 Manitowaning Water Treatment Report.
e.) 2023 Sunsite Estates Drinking Water System Report.
f.) DRAFT Virtual Communications Policy.
g.) OCWA Proposal: Manitowaning Sludge Removal Options.
h.) Request for Support – Southeast Lions Club.
i.) Request for Support – Fixing our Felines.
j.) Request for Support – Bluegrass in the Country.
k.) Request for Support – Review of Governance Structure for Territorial District Homes.
l.) Request for Support – Provincial Support to expand Life Span of Fire Apparatus.
m.) Request for Support – PHSD: Food Insecurity.
7. INFORMATION ITEMS
a.) Letter to Mayor and Council re: New Housing Infrastructure- Miigwetch/Thank you!
b.) OCWA Drinking Water Quality Management System Review Minutes.
c.) Request for Support – Town of NEMI: Rural and Small Urban Water & Wastewater Systems.
d.) Request for Support – Northumberland County: Amendment to the Occupational Health & Safety Act to clarify the definition of an Employer.
e.) Request for Support – Township of Amaranth: Highway 413.
f.) Request for Support – Town of Lincoln: Increased funding to Libraries and Museums.
g.) Request for Support – Town of Quinte West: Housing Funding.
h.) Request for Support – Town of Goderich: Return to combined ROMA and OGRA Conferences.
8. BY-LAWS
9. CLOSED SESSION
a.) Personal matters about an identifiable individual, including municipal employees.
b.) Personal matters about an identifiable individual, including municipal employees.
10. ADJOURNMENT
DownloadMinutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, March 19, 2024, at 7:00 p.m.
Present:
Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Jennifer Hooper
Councillor Janice Bowerman
Staff:
Deb MacDonald, Deputy CAO/Treasurer Heidi Ferguson, Clerk
Freda Bond, Tax & Utility Manager
Jackie White, Project Events Coordinator
Public:
Nishin Meawasige and Mathieu Page
Regrets:
Alton Hobbs, CAO, and Councillor Robert Maguire
OPENING:
#55-05-2024 D. Elliott – J. Bowerman
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
AGENDA:
#56-05-2024 J. Bowerman – D. Elliott
THAT we amend the agenda to remove items:
6a.) Request for Reconsideration- By-law# 2024-01;
9b.) Personal matters about an identifiable individual, including municipal employees;
And we will add these items to a future meeting agenda.
CARRIED
The Land Acknowledgement was read.
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
Councillor Hooper shared that she was invited by the 1st Manitowaning Girl Guides to speak to them on March 4th in honor of International Women’s Day. She thanked the group for their great questions about what it is like to be a female Councillor and shared that the future is bright for these young ladies. She thanked them for the invitation, the beautiful pin they made for her and the honor it was to have the opportunity to speak with them.
ADOPTION OF MINUTES:
#57-05-2024 J. Bowerman – D. Elliott
THAT we approve the minutes of the Strategic Planning Advisory Committee of March 12, 2024. CARRIED
#58-05-2024 J. Hooper – D. Elliott
THAT we approve the minutes of the Special Meeting of Council of March 5, 2024. CARRIED
#59-05-2024 D. Elliott – J.Bowerman
THAT we approve the minutes of the Infrastructure Committee meeting of February 27, 2024. CARRIED
#60-05-2024 J. Bowerman – D. Elliott
THAT we approve the minutes of the Regular Meeting of Council of February 20, 2024. CARRIED
DELEGATIONS:
NONE
REPORTS:
#61-05-2024 J. Bowerman – D. Elliott
THAT we acknowledge receipt of the Public Works Report provided by the Public Works Superintendent and thank him for his report. CARRIED
NOTE: Members of Council expressed their appreciation to the Public Works staff members for the great job they did grading the roads.
#62-05-2024 J. Hooper – D. Elliott
THAT we accept the Arena Report and thank the Arena Manager for her report. CARRIED
NOTE: It was asked if the Arena has a skate sharpening machine, and it does and skates can be sharpened there as requested. Members of Council shared how nice it is to see our facilities being well utilized.
#63-05-2024 D. Elliott – J. Bowerman
THAT we accept the PEC Report and thank the Project Events Coordinator for her report. CARRIED
NOTE: Members of Council congratulated the Threads Club members who are sending their quilts to Edmonton and shared their thanks for the report and the variety of activities that are happening within our community.
ACTION REQUIRED ITEMS:
#64-05-2024 J. Hooper – D. Elliott
THAT we authorize the following accounts for payment: General $299,283.97, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#65-05-2024 D. Elliott – J. Bowerman
THAT we authorize the following accounts for payment: Payroll $57,883.92, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#66-05-2024 J. Hooper – D. Elliott
THAT we acknowledge receipt of the 2023 Manitowaning Water Treatment Report. CARRIED
#67-05-2024 D. Elliott – J. Bowerman
THAT we acknowledge receipt of the 2023 Sunsite Estates Drinking Water System Report. CARRIED
#68-05-2024 J. Bowerman – J. Hooper
THAT we approve the Virtual Communications Policy, as amended. CARRIED
NOTE: Discussion took place, and it was requested that the term ‘external’ be defined within the definitions section of the policy and for this definition to include any events and activities outside of the Township. Staff will make the requested change.
#69-05-2024 J. Bowerman – D. Elliott
THAT we acknowledge receipt of OCWA’s Proposal regarding Sludge Removal options for the Lagoon. CARRIED
NOTE: Discussion took place regarding the proposal options and cost.
#70-05-2024 J. Hooper – D. Elliott
THAT we acknowledge receipt of the Southeast Manitoulin Lions Club’s request and that we will discuss this request during our 2024 Budget Deliberations. CARRIED
#71-05-2024 J. Bowerman – D. Elliott
THAT we acknowledge receipt of the request for support from Fixing our Felines and that we will discuss this request during our 2024 Budget Deliberations. CARRIED
#72-05-2024 J. Hooper – J. Bowerman
THAT we acknowledge receipt of the request for support from Bluegrass in the Country and that we will discuss this request during our 2024 Budget Deliberations. CARRIED
#73-05-2024 D. Elliott – J. Bowerman
THAT we support the District of Nipissing East Home for the Aged request to the Minister of Long-Term Care to conduct a review of the Governance Structure of Boards of Management for Territorial District Homes. CARRIED
#74-05-2024 J. Hooper – J. Bowerman
THAT we support the County’s request for support for the Province to provide support to expand the life span of fire apparatus, specifically pertaining to the replacement of fire trucks due to insurance requirements. CARRIED
#75-05-2024 J. Bowerman – D. Elliott
THAT we support the Board of Heath’s request for support to call on the Provincial Government to incorporate local food affordability findings in determining adequacy of social assistance rates to reflect the current costs of living and to index Ontario Works rates to inflation going forward. CARRIED
INFORMATION ITEMS:
#76-05-2024 J. Hooper – J. Bowerman
THAT we acknowledge receipt of the following information items:
a.) Letter to the Mayor/Council re: New Housing infrastructure Miigwetch/Thank you!
b.) OCWA Drinking Water Quality Management System Review Minutes.
c.) Request for Support – Town of NEMI: Rural and Small Urban Water & Wastewater.
d.) Request for Support – Northumberland County: Amendment to the Occupational Health & Safety Act to clarify the definition of an employer.
e.) Request for Support- Township of Amaranth: Highway 413.
f.) Request for Support – Town of Lincoln: Increased funding to Libraries and Museums.
g.) Request for Support – Town of Quinte West: Housing Funding.
h.) Request for Support – Town of Goderich: Return to combined ROMA and OGRA Conferences.
CARRIED
NOTE: Discussion took place and members of Council would like to support motions c.) and d.), and these motions will be brought back to our next Regular Meeting of Council. Members of Council acknowledged their appreciation for Mr. Meawasige’s letter of thanks to Council.
BY-LAWS:
NONE
CLOSED SESSION:
#77-05-2024 D. Elliott – J. Bowerman
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:26 p.m. in order to attend to matters pertaining to:
a) Personal matters about an identifiable individual, including municipal employees.
CARRIED
#78-05-2024 J. Hooper – J. Bowerman
THAT we adjourn from our Closed Session at 8:15 p.m., accept the minutes of the previous closed session, and resume our Regular Meeting. CARRIED
CLOSING:
#79-05-2024 J. Bowerman – D. Elliott
THAT we adjourn at 8:15 p.m. until the next regular meeting or call of the Chair. CARRIED
__________________________________ ________________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.
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