Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, February 20th, 2024 at 7:00 p.m.
1. OPENING
a.) Land Acknowledgment
b.) Adoption of Agenda
c.) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a.) Minutes of the Special Meeting of Council of February 6, 2024
b.) Minutes of the Committee of the Whole Meeting of February 6, 2024.
c.) Minutes of the Regular Meeting of Council of January 16, 2024.
4. DELEGATIONS
5. REPORTS
a.) Public Works Report
b.) Arena Monthly Report
c.) PEC Monthly Report
d.) 2023 Building Permit Report
6. ACTION REQUIRED ITEMS
a.) Accounts for Payment: General $ 378,799.37
b.) Accounts for Payment: Payroll $ 85,150.93
c.) Boundary Road Agreement- Assiginack & Tehkummah
d.) Request for Donation- Manitowaning Horticultural Society
e.) Cemeteries Advisory Committee Discussion
f.) Manitoulin Planning Board Request- SUB 2011-01
g.) Potential Funding Opportunity- Ontario Trillium Foundation
7. INFORMATION ITEMS
a.) Community Policing Advisory Committee Minutes of January 10, 2024
b.) Community Policing Advisory Committee Minutes of November 8, 2023
c.) PHSD Board of Health Minutes of January 18, 2024
d.) Manitoulin Centennial Manor Meeting Minutes of December 21, 2023
e.) Request for Support-District of Nipissing East: Governance Structure Review for Territorial District Homes
f.) Request for Support-The County: Provincial Support to Expand Life Span of Fire Apparatus
g.) Request for Support-PHSD: Household Food Insecurity: Public Health Sudbury & Districts
h.) Request for Support-AMCTO: Comprehensive Social and Economic Prosperity Review
i.) Request for Feedback: Public Health Sudbury & Districts/Algoma Public Health
j.) ROMA Report: Fill the Gaps Closer to Home
8. BY-LAWS
a.) By-law # 2024-01: Minimum Maintenance Standards for Municipal Highways
b.) By-law # 2024-05: Establishing Committees of Council (Infrastructure Committee)
9. CLOSED SESSION
a.) Personal matters about an identifiable individual, including municipal employees.
b.) Personal matters about an identifiable individual, including municipal employees.
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, February 20th, at 7:00 p.m.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Jennifer Hooper
Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer/Deputy CAO
Freda Bond, Tax & Utility Manager
Crystal Lentir, Administrative Assistant
Jackie White, PEC
Regrets: Councillor Robert Maguire
OPENING:
#29-03-2024 D. Elliott – J. Bowerman
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
The Land Acknowledgement was read.
AGENDA:
#30-03-2024 J. Hooper – J. Bowerman
THAT we adopt the agenda as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
Councillor Hooper shared with the public that March 2nd is the Winter Wonders event and there are fun events planned at the arena and throughout the community, so please make sure to follow our Facebook page for more details.
ADOPTION OF MINUTES:
#31-03-2024 J. Bowerman – D. Elliott
THAT we approve the minutes of the Special Meeting of Council of February 6, 2024. CARRIED
#32-03-2024 J. Hooper – J. Bowerman
THAT we approve the minutes of the Committee of the Whole Meeting of February 6, 2024. CARRIED
#33-03-2024 D. Elliott – J. Bowerman
THAT we approve the minutes of the Regular Meeting of Council of January 16, 2024. CARRIED
DELEGATIONS:
NONE
REPORTS:
#34-03-2024 J. Hooper – J. Bowerman
THAT we accept the Public Works Report and thank the Public Works Superintendent for his report. CARRIED
#35-03-2024 J. Bowerman – D. Elliott
THAT we accept the Arena Report and thank the Arena Manager for her report. CARRIED
#36-03-2024 J. Hooper – J. Bowerman
THAT we accept the PEC Report and thank the Project Events Coordinator for her report. CARRIED
#37-03-2024 D. Elliott – J. Bowerman
THAT we accept the 2023 Building Permit Report and thank the Chief Building Official for his report. CARRIED
ACTION REQUIRED ITEMS:
#38-03-2024 J. Hooper – J. Bowerman
THAT we authorize the following Accounts for Payment: General $ 378,799.37, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#39-03-2024 J. Bowerman – D. Elliott
THAT we authorize the following Accounts for Payment: Payroll $ 85,150.93, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#40-03-2024 J. Hooper – D. Elliott
THAT we accept the Boundary Road Agreement between the Township of Tehkummah and the Township of Assiginack and authorize the Mayor and Clerk to enter into this agreement. CARRIED
#41-03-2024 D. Elliott – J. Bowerman
THAT we acknowledge receipt of the Assiginack Horticultural Society’s donation request, and we will take their request into consideration during our 2024 Budget Deliberations. CARRIED
#42-03-2024 D. Elliott – J. Bowerman
THAT we inform the Manitoulin Planning Board that with respect of File # SUB2021-01 5026911 Ontario Limited that we have no objection to a three-year extension of the completion date.
AND that we ask the Board to consider a Standing Policy on such requests to govern both Council and the Board’s response to future requests without the need for Special Meetings of either body. CARRIED
#43-03-2024 J. Hooper – D. Elliott
THAT we support the EDO’s request to apply for funding to the Ontario Trillium Foundation’s Capital Stream for the Assiginack Parks and Recreation Sliding Hill, Family Picnic Park, and Recreational Trail Upgrades. CARRIED
INFORMATION ITEMS:
#44-03-2024 D. Elliott – J. Bowerman
THAT we acknowledge receipt of the following information items:
a.) Community Policing Advisory Committee Minutes of January 10, 2024.
b.) Community Policing Advisory Committee Minutes of November 8, 2023.
c.) PHSD Board of Health Minutes of January 18, 2024.
d.) Manitoulin Centennial Manor Meeting Minutes of December 21, 2023.
e.) Request for Support – District of Nipissing East: Governance Structure Review for Territorial District Homes.
f.) Request for Support – The County: Provincial Support to Expand Life Span of Fire Apparatus.
g.) Request for Support – PHSD: Household Food Insecurity.
h.) Request for Support – AMCTO: Comprehensive Social and Economic Prosperity Review.
i.) Request for Feedback: Public Health Sudbury and Districts/Algoma Public Health.
j.) ROMA Report: Fill the Gaps Closer to Home.
CARRIED
BY-LAWS:
#45-03-2024 J. Hooper – D. Elliott
THAT By-law 2024-01, being a by-law to establish Minimum Maintenance Standards for Municipal Highways be given a first, second, third and final reading and enacted in Open Council. CARRIED
#46-03-2024 J. Bowerman – D. Elliott
THAT By-law 2024-05, being a by-law to establish committees of Council (Infrastructure Committee) and confirm its Terms of Reference be given a first, second, third and final reading and enacted in Open Council. CARRIED
CLOSED SESSION:
#47-03-2024 J. Hooper – D. Elliott
THAT in accordance with By-law 02-02 and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:55 p.m. in order to attend to the matters pertaining to:
a.) Personal matters about an identifiable individual, including municipal employees.
b.) Personal matters about an identifiable individual, including municipal employees.
CARRIED
#48-03-2024 D. Elliott – J. Bowerman
THAT we adjourn from Closed Session at 9:36 p.m., accept the minutes of the previous closed session, and resume our Regular Meeting. CARRIED
CLOSING:
#49-03-2024 J. Hooper – D. Elliott
THAT we adjourn at 9:36 p.m. until the next regular meeting or call of the Chair. CARRIED
________________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.
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