January 16, 2018 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, January 16th, 2018 at 5:00 p.m.
Council’s Regular Meeting Agenda

 

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of January 2, 2018
b) Manitoulin East Municipal Airport Commission Meeting of January 8, 2018

c) Manitoulin Municipal Association Meeting of October 18, 2017

 

4. DELEGATIONS

 

5. REPORTS
a) 2017 Building Permit Report

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $153,809.77 Payroll: $18,829.64
b) Ontario Clean Water Agency: 2017 Management Review Minutes
c) Support City of Clarence-Rockland Resolution
d) Transfer Water Arrears & Municipal Drain Arrears Balances to Collector’s Roll

 

7. INFORMATION ITEMS
a) Ministry of Finance: Legalization of Cannabis Consultations

 

8. BY-LAWS
a) By-law #18-02: Interim Tax Billing
b) By-law #18-03: Short-Term Borrowing

 

9. BUDGET 2018

 

10. CLOSED SESSION
a) Personal matters about an Identifiable Individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))

 

11. ADJOURNMENT

Download

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, January 16th, 2018 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Staff: Jeremy Rody: Clerk, Alton Hobbs: CAO, Deb MacDonald: Treasurer, Ron Cooper: Public Works Superintendent

Press: Alicia McCutcheon, Expositor

 

OPENING:

#018-02-18    B. Reid – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#019-02-18    L. Fields – B. Reid

THAT the agenda for this meeting be amended by removing item 10-A) Closed Session: Personal matters about an identifiable individual, including municipal or local board employees;

AND THAT the agenda be accepted as amended.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillor Fields thanked the Fire Department and municipal staff for working together to provide information and safety to the community on Sunday during the power outage.  Everyone was safe and well served, they did an excellent job.

 

ADOPTION OF MINUTES:

#020-02-18    B. Reid – L. Fields

THAT the minutes of the Regular Council meeting of January 2, 2018, be accepted.  CARRIED

 

#021-02-18    L. Fields – B. Reid

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of January 8, 2018, be accepted.  CARRIED

 

#022-02-18    B. Reid – L. Fields

THAT the minutes of the Manitoulin Municipal Association meeting of October 17, 2017, be received.  CARRIED

 

DELEGATIONS:

There were none.

 

REPORTS:

#023-02-18    B. Reid – L. Fields

THAT the Chief Building Official’s 2017 Building Permit Report, be accepted.  CARRIED

 

ACTION REQUIRED ITEMS:

#024-02-18    L. Fields – B. Reid

THAT Council authorizes the following Accounts for Payment:

General:         $153,809.77

AND THAT the Mayor and administration be authorized to complete cheques #27410 through #27443 as described in the attached cheque register report.  CARRIED

 

#025-02-18    H. Moggy – R. Case

THAT Council authorizes the following Accounts for Payment:

Payroll:           $18,829.64

AND THAT the Mayor and administration be authorized to complete cheques #27406 through #27409 as described in the attached cheque register report.  CARRIED

 

#026-02-18    R. Case – H. Moggy

THAT Assiginack Council acknowledges receipt of the 2017 Management Review Minutes of the Drinking Water Quality Management System as prepared by the Ontario Clean Water Agency.  CARRIED

 

#027-02-18    H. Moggy – R. Case

THAT Assiginack Council supports resolution of the City of Clarence-Rockland originally passed December 4, 2017, regarding Bill 160 – Strengthening Quality and Accountability for Patients Act, 2017.  CARRIED

 

#028-02-18    R. Case – H. Moggy

THAT the water & sewer arrears on the attached listing of accounts be transferred to the corresponding tax roll to be collected in the same manner as taxes under the authority of the Municipal Act, 2001, S.398(2);

AND THAT Hilly Grove drain maintenance arrears on the attached listing of accounts be transferred to the corresponding tax roll to be collected in the same manner as taxes under the authority of the Municipal Act, 2001, S.398(2).  CARRIED

 

INFORMATION ITEMS:

#029-02-18    H. Moggy – R. Case

THAT we acknowledge receipt of the following correspondence items:
a.) Ministry of Finance: Legalization of Cannabis Consultations.  CARRIED

 

BY-LAWS:

#030-02-18    R. Case – H. Moggy

THAT By-law #18-02, being a by-law to provide for an interim tax levy and to provide for the payment of taxes and penalty and interest of 1.25 percent, be given its first, second and third readings and enacted in open Council.  CARRIED

 

#031-02-18    H. Moggy – R. Case

THAT By-law #18-03, being a by-law to authorize short-term borrowing to meet current requirements, be given its first, second, and third reading and enacted in open Council.  CARRIED

 

CLOSED SESSION:

There was no closed session.

 

2018 BUDGET:

The CAO provided Council with a summary spreadsheet of the Percent Rate Increase/Decrease from 2012-2017 as well as a spreadsheet showing the Financing Repayment Obligations for 2018-2027.  Councillors noted that there has not been any large tax increases over that period and that some of the financing payments will be coming to end during the next term of Council.

The CAO asked Council what an acceptable rate increase percentage would be for 2018 so that staff could provide them with a draft budget and capital budget figure to continue budget discussions.  Council was not ready to declare a rate increase until they got the projected costs for the Fire Hall and Municipal Office Generator.  Council discussed three capital projects, the two aforementioned as well as the structural repairs to the Public Works Building.

Council felt that it would be likely that they could only do two of the projects in 2018 and the consensus was that the Fire Hall and Municipal Office Generator projects were the priority.  Staff indicated that they will prepare the draft budget as the projected costs for the Fire Hall and Generator would be in by the end of the month.

 

CLOSING:

#032-02-18    R. Case – H. Moggy

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

5:45 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

Download