January 2, 2018 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, January 2nd, 2018 at 5:00 p.m.
Council’s Regular Meeting Agenda

 

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of December 5, 2017
b) Manitoulin East Municipal Airport Commission Meeting of December 4, 2017
c) Assiginack Public Library Board Meeting of November 6, 2017
d) Manitoulin Centennial Manor Board Meeting of November 16, 2017
e) Sudbury & District Board of Health Meeting of November 23, 2017
f) Community Policing Advisory Committee Meeting of November 15, 2017

 

4. DELEGATIONS

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $65,643.71 Payroll: $46,391.18
b) Year to Date Financial Statements as at November 30, 2017
c) Support Municipality of East Ferris: Extension of Two-way Radio Exemption
d) Preliminary Budget Discussion

 

7. INFORMATION ITEMS
a) Manitoulin Island Cycling Advocates: Thank You Letter
b) Derek Graham, Physician Recruitment Sub-Committee Letter
c) Ministry of Municipal Affairs: Tax on Transient Accommodations Legislation
d) Ministry of Municipal Affairs: Bill 148 Amendment & Bill 59 Update
e) Vigor Clean Tech: Energy Production Report
f) City of Clarence-Rockland Resolution: Bill 160
g) OMAFRA: 2018 Rural Summit

 

8. BY-LAWS
a) By-law #18-01: Voter List Management Service Agreement Addendum

 

9. CLOSED SESSION
a) Personal matters about an Identifiable Individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, January 2nd, 2018 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

 

Staff: Jeremy Rody-Clerk, Alton Hobbs-CAO, Deb MacDonald-Treasurer, Ron Cooper-Public Works Superintendent

 

OPENING:

#001-01-18    R. Case – B. Reid

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#002-01-18    B. Reid – R. Case

THAT the agenda for this meeting be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillor Fields thanked the Fire Department for helping Santa visit Queen’s Park on Christmas Eve.  There were Christmas Carols and children playing and everyone had a good time, the volunteers should be commended for their efforts.  She also wanted to recognize Jeanette Corbiere Lavell, who has been named a Member of the Order of Canada “for her leadership in advocating for Indigenous women’s rights throughout Canada, notably for advancing gender equality under the law.”  Congratulations Jeanette, on achieving a prestigious honour.

 

ADOPTION OF MINUTES:

#003-01-18    R. Case – B. Reid

THAT the minutes of the Regular Council meeting of December 5, 2017, be accepted.  CARRIED

 

#004-01-18    B. Reid – R. Case

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of December 4, 2017, be accepted.  CARRIED

 

#005-01-18    R. Case – B. Reid

THAT the minutes of the Assiginack Public Library Board meeting of November 6, 2017, be accepted.  CARRIED

 

#006-01-18    B. Reid – R. Case

THAT the minutes of the Manitoulin Centennial Manor Board meeting of November 16, 2017, be received.  CARRIED

 

#007-01-18    R. Case – B. Reid

THAT the minutes of the Sudbury & District Board of Health meeting of November 23, 2017, be received.  CARRIED

 

#008-01-18    B. Reid – R. Case

THAT the minutes of the Community Policing Advisory Committee meeting of November 15, 2017, be received.  CARRIED

 

DELEGATIONS:

There were none.

 

REPORTS:

There were none.

 

ACTION REQUIRED ITEMS:

#009-01-18    H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

General:         $129,395.70

AND THAT the Mayor and administration be authorized to complete cheques #27308 through #27327 and #27332 through #27360 and #27365 through #27405 as described in the attached cheque register reports.  CARRIED

 

#010-01-18    L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll:           $65,797.16

AND THAT the Mayor and administration be authorized to complete cheques #27292 through #27307 and #27328 through #27331 and #27361 through #27364 as described in the attached cheque register reports.  CARRIED

 

#011-01-18    H. Moggy – L. Fields

THAT the year to date financial statements as at November 30, 2017, be received by Council.  CARRIED

 

#012-01-18    L. Fields – H. Moggy

THAT Assiginack Council supports the December 7th letter sent to the Ministry of Transportation by MPP Ernie Hardeman requesting an extension to an MTO exemption that allows municipal snow plow operators and other public utility employees and contractors to use two-way radios while operating a vehicle (s.11, O.Reg 366/09).  CARRIED

 

Note: The Preliminary Budget Discussion was moved to the end of the meeting after “Closed Session.”

 

INFORMATION ITEMS:

#013-01-18    H. Moggy – L. Fields

THAT we acknowledge receipt of the following correspondence items:

  1. Manitoulin Island Cycling Advocates: Thank You Letter
  2. Derek Graham, Physician Recruitment Sub-Committee Letter
  3. Ministry of Municipal Affairs: Tax on Transient Accommodations Legislation
  4. Ministry of Municipal Affairs: Bill 148 Amendment and Bill 59 Update
  5. Vigor Clean Tech: Energy Production Report
  6. City of Clarence-Rockland Resolution: Bill 160
  7. OMAFRA: 2018 Rural Summit Announcement.  CARRIED

 

BY-LAWS:

#014-01-18    L. Fields – H. Moggy

THAT By-law #18-01, being a by-law to authorize a Voter List Management Service Agreement Addendum to the existing agreement with Data Fix, be given its first, second and third readings and enacted in open Council.  CARRIED

 

CLOSED SESSION:

#015-01-18    H. Moggy – L. Fields

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:22 p.m. in order to attend to a matter pertaining to:
a) Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, 2001, ch.25, s.239(2)(b)).  CARRIED

 

#016-01-18    L. Fields – H. Moggy

THAT we adjourn from our Closed Session at 5:25 p.m., approve the minutes of the Closed Session of December 5, 2017 and resume our regular meeting.  CARRIED

 

Preliminary Budget Discussion:

The CAO handed out a memo to Council that outlines an estimate of how much the Capital Budget might be for 2018 accompanied by a list of projects that are ongoing or have been discussed by Council.  Staff suggested that Council start to think about prioritizing projects and come to staff with any questions and also that we set aside 30 minutes at the end of the next 3-4 regular Council meetings to discuss the budget.

 

CLOSING:

#017-01-18    R. Case – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

5:30 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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