Council Meeting - Township of Assiginack

Agenda

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, January 17, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of December 20, 2016 (p.3)
b) Assiginack Public Library Board Meeting of October 17, 2016 (p.8)
c) Community Policing Advisory Committee Meeting of December 7, 2016 (p.10)
d) Manitoulin East Municipal Airport Commission Meeting of January 9, 2017. (p.12)
e) Provincial Offences Act Board of Management Meeting of October 26, 2016 (13)

4. DELEGATIONS

5. REPORTS
a) Manitowaning Drinking Water System Inspection Report 2016-17 (p.17)
b) CBO’s 2016 Building Permit Report (p.33)

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $283,265.34 Payroll: $36,369.04 (p.34)
b) Circulation of Three (3) Draft Policies (p.45)

7. INFORMATION ITEMS
a) Ministry of Municipal Affairs: Order Notice (p.52)
b) AMO’s 2017-18 Strategic Objectives (p.56)
c) Manitoulin Sudbury DSB: One Central Ambulance Communication Centre (p.60)
d) Manitoulin Health Centre Recruitment Update (p.66)
e) Ministry of Citizenship and Immigration: 2017 Volunteer Recognition Programs (p.68)
f) Vigor Clean Tech: Monthly & Annual Energy Production Report (p.69)
g) Town of Fort Frances Resolution: Railway Property Taxation (p.73)
h) Town of Bancroft Resolution: Municipal Revenue Tools (p.75)

8. BY-LAWS
a) By-law #17-01: Interim Tax Billing (p.77)
b) By-law #17-02: Authorize Lease Renewal Agreement with Canada Post (p.79)

9. CLOSED SESSION
a) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality or local board (Municipal Act, 2001, c.25, s.239(2)(e))
b) Personal matters about an Identifiable Individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))

10. ADJOURNMENT

Download

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, January 17^th, 2017 at 5:00 p.m.

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Robert Case, Councillor Brenda Reid, Councillor Hugh Moggy

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk

Press: Alicia McCutcheon, Expositor

OPENING:

#001-01-17 H. Moggy – B. Reid

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#002-01-17 B. Reid – H. Moggy

THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matter.

Councillor Case disclosed a direct pecuniary interest in Agenda Item 6A General as he had received payment for providing horse and wagon rides on New Year’s Eve. He did not take part in any discussion, attempt to influence the vote or vote on the matter.

ANNOUNCEMENTS:

Councillor Fields announced that there will be a presentation and celebration for Kelsey Mellan and Matt Bedard between hockey games at the Assiginack Arena on Sunday, February 5^th, 2017 from 2 to 3 pm. There will be coffee and cupcakes in the arena atrium and the entire community is invited to come out and celebrate the achievements of our local athletes and wish them good luck as they prepare to participate in the World Winter Games in Austria.

ADOPTION OF MINUTES:

#003-01-17 H. Moggy – B. Reid

THAT the minutes of the Regular Council meeting of December 20, 2016, be accepted. CARRIED

#004-01-17 B. Reid – H. Moggy

THAT the minutes of the Assiginack Public Library Board meeting of October 17, 2016, be accepted. CARRIED

#005-01-17 H. Moggy – B. Reid

THAT the minutes of the Community Policing Advisory Committee meeting of December 7, 2016, be received. CARRIED

#006-01-17 B. Reid – H. Moggy

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of January 9, 2017, be accepted. CARRIED

#007-01-17 H. Moggy – B. Reid

THAT the minutes of the Provincial Offences Act Board of Management meeting of October 26, 2016, be received. CARRIED

DELEGATIONS:

There were no delegations.

REPORTS:

#008-01-17 B. Reid – H. Moggy

THAT the Manitowaning Drinking Water System Inspection Report for 2016-17, be accepted. CARRIED

#009-01-17 H. Moggy – B. Reid

THAT the Chief Building Official’s 2016 Building Permit Report, be accepted. CARRIED

ACTION REQUIRED ITEMS:

#010-01-17 B. Reid – H. Moggy

THAT Council authorizes the following Accounts for Payment:

General: $283,265.34

AND THAT the Mayor and administration be authorized to complete cheques #26250 through #26285 and #26290 through #26337 as described in the attached cheque register reports. CARRIED

#011-01-17 R. Case – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $36,369.04

AND THAT the Mayor and administration be authorized to complete cheques #26246 through #26249 and #26286 through #26289 as described in the attached cheque register reports. CARRIED

#012-01-17 L. Fields – R. Case

THAT the following draft policies have been accepted by Council and staff is instructed to prepare by-laws for formal adoption once the necessary consultations and due diligence has been completed:

Concussion Prevention and Management Policy;
Criminal Record Check Policy; and,
Volunteer Management Policy. CARRIED

INFORMATION ITEMS:

#013-01-17 R. Case – L. Fields

THAT we acknowledge receipt of the following correspondence items:

a) Ministry of Municipal Affairs: Order Notice
b) AMO’s 2017-18 Strategic Objectives
c) Manitoulin Sudbury DSB: One Central Ambulance Communication Centre
d) Manitoulin Health Centre Recruitment Update
e) Ministry of Citizenship and Immigration: 2017 Volunteer Recognition Programs
f) Vigor Clean Tech: Monthly & Annual Energy Production Report
g) Town of Fort Frances Resolution: Railway Property Taxation
h) Town of Bancroft Resolution: Municipal Revenue Tools. CARRIED

BY-LAWS:

#014-01-17 L. Fields – R. Case

THAT By-law #17-01, being a by-law to provide for an interim tax rate and the payment of taxes and for penalty and interest of 1.25% be given it’s first, second, and third readings and finally passed in open Council. CARRIED

#015-01-17 R. Case – L. Fields

THAT By-law #17-02, being a by-law to authorize a lease renewal agreement with the Canada Post Corporation be given its first, second, and third readings and finally passed in open Council. CARRIED

CLOSED SESSION:

#016-01-17 L. Fields – R. Case

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:20 p.m. in order to attend to a matter pertaining to:

e) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality.
b) Personal matters about an identifiable individual, including municipal of local board employees. CARRIED

#017-01-17 R. Case – L. Fields

THAT we adjourn from our Closed Session at 5:40 p.m., approve the minutes of the Closed Session of December 20, 2016 and resume our regular meeting. CARRIED

CLOSING:

#018-01-17 L. Fields – R. Case

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ ________________________

Paul Moffatt, MAYOR Jeremy Rody, CLERK

5:45 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

Download