Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, April 5, 2016 at 7:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of March 15, 2016 (p.3)
b) Special Council Meeting of March 30, 2016 (p.8)
c) Assiginack Public Library Meeting of March 1, 2016 (p.11)
d) Assiginack Museum Advisory Committee Meeting of March 10, 2016 (p.14)
e) Manitoulin Planning Board Meeting of March 22, 2016 (p.15)

4. DELEGATIONS

5. REPORTS
a) Sunsite Estates Subdivision Drinking Water System Inspection Report 2015-16 (p.26)
b) Municipal Drain Maintenance Program 2016 (p.42)
c) Bay Street Marina Reduced Services 2016 Season Proposal (p.46)

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $42,232.87 Payroll: $16,994.96 (p.47)
b) Manitoulin Tourism Association Request for Support (p.51)
c) Township of Burpee and Mills Request for Support (p.52)
d) Davis & McLay Developments Ltd. Plan of Subdivision Application (p.54)
e) Manitoulin Planning Board COOP Approval (p.56)

7. INFORMATION ITEMS
a) Ontario Association of Fire Chiefs (p.59)
b) Ministry of Community Safety & Correctional Services (p.61)
c) FONOM News Release of March 24, 2016 (p.63)
d) Ontario Health Coalition: Alliance of Seniors (p.64)
e) Royal Canadian Legion (p.69)
f) Assiginack Horticultural Society (p.72)

8. BY-LAWS

9. CLOSED SESSION

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, April 5^th, 2016 at 7:00 p.m.

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid, Councillor Robert Case

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk

Press: Alicia McCutcheon, Expositor

OPENING:

#88-08-16 B. Reid – R. Case

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#89-08-16 R. Case – B. Reid

THAT the agenda for this meeting be amended by adding the following items:

6-F) Authorize Forcemain Operations Review;

9-A) Advice that is subject to solicitor-client privilege including communications necessary for that purpose: 1 item (Municipal Act, 2001, s.239 (2)(f));

AND THAT the agenda be accepted as amended. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matters.

ANNOUNCEMENTS:

Councillor Reid asked staff for information on tablets for council members and information on cell phones compared to radios for Public Works employees.

Councillor Moggy had some comments regarding cemeteries. He noted that the sign at the Hughson Cemetery has fallen down and asked staff to notify Public Works. He is going to organize a Cemetery Board meeting as requested by one of the members.

ADOPTION OF MINUTES:

#90-08-16 B. Reid – R. Case

THAT the minutes of the Regular Council meeting of March 15^th, 2016, be accepted. CARRIED

#91-08-16 R. Case – B. Reid

THAT the minutes of the Special Council meeting of March 30^th, 2016, be accepted. CARRIED

#92-08-16 B. Reid – R. Case

THAT the minutes of the Assiginack Public Library Board meeting of March 1^st, 2016, be accepted. CARRIED

#93-08-16 R. Case – B. Reid

THAT the minutes of the Assiginack Museum Advisory Committee meeting of March 10^th, 2016, be accepted. CARRIED

#94-08-16 B. Reid – R. Case

THAT the minutes of the Manitoulin Planning Board meeting of March 22^nd, 2016, be received. CARRIED

REPORTS:

#95-08-16 R. Case – B. Reid

THAT the Sunsite Estates Subdivision Drinking Water System Inspection Report for 2015-16, be accepted. CARRIED

#96-08-16 B. Reid – R. Case

THAT the Staff Report titled, “Municipal Drain Maintenance Program 2016,” be accepted;

AND THAT the 2016 Maintenance Plan be adopted by Council. CARRIED

#97-08-16 R. Case – B. Reid

THAT the Staff Report titled, “Bay Street Marina Reduced Services 2016 Season Proposal,” be accepted. CARRIED

ACTION REQUIRED ITEMS:

#98-08-16 L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

General: $42,232.87

AND THAT the Mayor and administration be authorized to complete cheques #25413 through #25436 as described in the attached cheque register reports. CARRIED

#99-08-16 H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $16,994.96

AND THAT the Mayor and administration be authorized to complete cheques #25409 through #25412 as described in the attached cheque register report. CARRIED

#100-08-16 L. Fields – H. Moggy

THAT Council supports the Manitoulin Tourism Association in their application to FedNor for a Sustainable Tourism Management Action Plan;

AND THAT Councillor Reid be appointed to the Island Wide Tourism Steering Committee for the development of this plan. CARRIED

#101-08-16 H. Moggy – L. Fields

THAT Council supports the position of the Township of Burpee & Mills regarding Ontario Tax Incentive Programs, specifically the Conservation Land Tax Incentive Program, where the cost of this program is absorbed only by the municipality when these exemptions are granted;

AND THAT a copy of this resolution be forwarded to the Township of Burpee & Mills and the Premier of Ontario. CARRIED

#102-08-16 L. Fields – H. Moggy

WHEREAS the Town of Northeastern Manitoulin and the Islands (NEMI) does not believe that the hard surfacing of Red Lodge Road as part of the proposed Lake Manitou Subdivision, that will use this shared boundary road as the main access, is related to the subdivision agreement process;

THEREFORE BE IT RESOLVED THAT Staff inform both the Town of NEMI and the Manitoulin Planning Board that Council, while disagreeing with it, will not contest the Town of NEMI’s decision. CARRIED

#103-08-16 H. Moggy – L. Fields

THAT Assiginack Council supports the Manitoulin Planning Board’s COOP 2016 project and authorizes an expense no greater than $2,300 for its implementation. CARRIED

#104-08-16 H. Moggy – L. Fields

THAT Council authorizes EXP Engineering to proceed with the Forcemain Operations Review, pursuant to the report dated April 4, 2016. CARRIED

INFORMATION ITEMS:

#105-08-16 L. Fields – H. Moggy

THAT we acknowledge receipt of the following correspondence items:

a) Ontario Association of Fire Chiefs
b) Ministry of Community Safety and Correctional Services
c) FONOM News Release of March 24, 2016
d) Ontario Health Coalition: Alliance of Seniors
e) Royal Canadian Legion
f) Assiginack Horticultural Society. CARRIED

CLOSED SESSION:

#106-08-16 H. Moggy – L. Fields

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 7:28 p.m. in order to attend to a matter pertaining to:

239(2)(f) – Advice that is subject to solicitor-client privilege including communications necessary for that purpose: 1 item. CARRIED

#107-08-16 L. Fields – H. Moggy

THAT we adjourn from our Closed Session at 7:38 p.m., approve the minutes of the Closed Session of March 15^th, 2016 and resume our regular meeting. CARRIED

CLOSING:

#108-08-16 H. Moggy – L. Fields

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

_______________________________ _____________________________

Paul Moffatt, MAYOR Jeremy Rody, CLERK

7:45 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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