August 20, 2024 - Regular Meeting of Council

Agenda

TOWNSHIP OF ASSIGINACK

BOX 238, MANITOWANING, ON,  P0P 1N0

(705) 859-3196 or 1-800-540-0179

 

REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, August 20th, 2024 at 7:00 p.m.

  1. OPENING
    a.) Land Acknowledgment
    b.) Adoption of Agenda
    c.) Disclosure of Pecuniary Interest and General Nature Thereof

      2. ANNOUNCEMENTS

      3. ADOPTION OF MINUTES
           a.) Minutes of the Regular Meeting of Council of July 16, 2024

      4. DELEGATIONS
           a.) Presentation of Financial Statements- Freelandt, Caldwell and Reilly

      5. REPORTS
           a.) Public Works Report
b.) PEC Monthly Report
c.) Marina Monthly Report

      6. ACTION REQUIRED ITEMS
          a.) Accounts for Payment: General $ 741,623.95
b.) Accounts for Payment: Payroll $   97,945.78
c.) Storage Unit Discussion
d.) Manitoulin OPP Detachment Board Representative
e.) Request for Encroachment Agreement

      7. INFORMATION ITEMS
          a.) Request for Support: Town of Bradford West Gwillimbury re: Province-Wide Long Service Medal for Police and Paramedics
b.) Request for Support: County of Frontenac re: Physician Shortage
c.) Request for Support: Township of Brudenell, Lyndoch and Raglan re: Resume Assessment Cycle
d.) Request for Support: City of Toronto re: Province Support for Physicians

      8. BY-LAWS

      9. CLOSED SESSION
         a.) Personal matters about an identifiable individual, including municipal employees.
b.) Personal matters about an identifiable individual, including municipal employees.

      10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, August 20, 2024, at 7:00 p.m.

Present:       Mayor Brenda Reid, Councillor Dwayne Elliott, Councillor Janice Bowerman and Councillor Jennifer Hooper.

Staff:            Alton Hobbs, CAO,  Heidi Ferguson, Clerk, Deb MacDonald, Treasurer/Deputy CAO, Freda Bond, Taxes & Utilities Manager and Jackie White, PEC.

Regrets:       Councillor Robert Maguire

Public:         Karley Einarson, Freelandt, Caldwell and Reilly
Ryan Yiu and Jessann Harrold

OPENING:
#177-13-2024          J. Hooper – J. Bowerman
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair.
CARRIED

AGENDA:
#178-13-2024          D. Elliott – J. Bowerman
THAT we approve the agenda as presented.
CARRIED

DISCLOSURE OF PECUNIARY INTEREST:
NONE

ANNOUNCEMENTS:
Councillor Bowerman reminded everyone that the Fall Fair will be held on September 6th and 7th. Councillor Bowerman shared that she is responsible for the Cake Walk this year and has issued a challenge to everyone to enter a cake. She also shared that the Agricultural Society is looking for volunteers, including student volunteers to assist with the fair and if anyone is interested in volunteering their time to contact the Agriculture Society.

Councillor Elliott thanked the volunteers and staff for hosting the Youth Ball Tournament. Councillor Elliott shared that there were 144 kids and their parents that attended the tournament. Councillor Elliott shared a big thank you to the umpires- Larry, Bud, Ryan, Reuben and Murray, as well as to Assiginack Public School for providing the canteen.

ADOPTION OF MINUTES:
#179-13-2024          J. Hooper – J. Bowerman
THAT we approve the minutes of the Special Meeting of Council of July 16, 2024.
CARRIED
NOTE: Councillor Bowerman inquired what we are doing about banner arms, as mentioned in the minutes of July 16, 2024. Staff advised that we are currently looking at another alternative and locations. Staff will provide Council with an update once we receive an answer back.

 DELEGATIONS:
#180-13-2024          J. Bowerman – D. Elliott
THAT we thank Karley from Freelandt, Caldwell, and Reilly for attending tonight’s meeting and presenting the audited financial statements to Council AND THAT we accept the 2023 Audited Financial Statements as presented.
CARRIED

 NOTE: Karley Einarson from Freelandt, Caldwell and Reilly, presented the Township’s 2023 Audited Financial Statements to Council, highlighting elements of the audit and providing an opportunity for Council to ask their questions.

REPORTS:
#181-13-2024          J. Hooper –  J. Bowerman
THAT we accept the Public Works Report and thank staff for their report.
CARRIED

 #182-13-2024          D. Elliott – J. Bowerman
THAT we accept the PEC report and thank staff for their report.
CARRIED

#183-13-2024          J. Hooper – J. Bowerman
THAT we accept the Marina Report and thank staff for their report.
CARRIED

ACTION REQUIRED ITEMS:
#184-13-2024          J. Bowerman – D. Elliott
THAT we authorize the following Accounts for Payment: General $ 741,623.95 pursuant to the attached Treasurer’s Statement of Accounts.
CARRIED

 NOTE: Councillor Hooper inquired about the stove repair expense and if we will receive warranty for this, as the stove is new. Staff advised that we have submitted our warranty claim to the company, as we had to pay it upfront and then remit for payment.

 #185-13-2024          J. Hooper – J. Bowerman
THAT we authorize the following Accounts for Payment: Payroll $ 97,945.78, pursuant to the attached Treasurer’s Statement of Accounts.
CARRIED

 #186-13-2024          J. Bowerman – D. Elliott
THAT we agree to have Tehkummah appoint their joint representative to serve for the first term of the Manitoulin OPP Detachment Board, with Assiginack’s representative alternating every four years.
CARRIED

 #187-13-2024          D. Elliott – J. Bowerman
THAT we authorize staff to enter into an Encroachment Agreement with the property owner, which will be completed at the property owner’s expense.
CARRIED

INFORMATION ITEMS:
#188-13-2024          J. Hooper – J. Bowerman
THAT we acknowledge receipt of the following information items:

  1. Request for Support: Town of Bradford West Gwillimbury re: Province-Wide Long Service Medal for Police and Paramedics.
  2. Request for Support: Country of Frontenac re: Physician Shortage
  3. Request for Support: Township of Brudenell, Lyndoch and Raglan re: Resume Assessment Cycle.
  4. Request for Support: City of Toronto re: Province Support for Physicians.

CARRIED

#189-13-2024          D. Elliott – J. Bowerman
THAT we support the following Requests for Support:

  1. Request for Support: Town of Bradford West Gwillimbury re: Province-Wide Long Service Medal for Police and Paramedics.
  2. Request for Support: Country of Frontenac re: Physician Shortage
  3. Request for Support: Township of Brudenell, Lyndoch and Raglan re: Resume Assessment Cycle.

And we will bring these resolutions back to our next Regular Meeting of Council.
CARRIED

 CLOSED SESSION:
#190-13-2024          J. Bowerman – D. Elliott
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section  239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:49 p.m. in order to attend to a matters pertaining to:

  1. Personal information about an identifiable individual, including municipal employees.
  2. Personal information about an identifiable individual, including municipal employees.
    CARRIED

 #191-13-2024          D. Elliott – J. Bowerman
THAT we adjourn from our Closed Session at 8:45 p.m., accept the minutes of the previous closed session, and resume our Regular Meeting.
CARRIED

CLOSING:
#192-13-2024          D. Elliott – J. Bowerman
THAT we adjourn at 8:46 p.m. until the next regular meeting or call of the Chair.
CARRIED

________________________                _____________________________

Brenda Reid, MAYOR                            Heidi Ferguson, CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

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