May 21, 2024 - Regular Meeting of Council

Agenda

REGULAR MEETING OF COUNCIL

IN CHAMBERS

Tuesday, May 21st, 2024, at 7:00 p.m.

1. OPENING

a.) Land Acknowledgment

b.) Adoption of Agenda

c.) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES

a.) Minutes of the Special Meeting of Council of May 14, 2024

b.) Minutes of the SPAC Meeting of May 14, 2024

c.) Minutes of the Special Meeting of Council of April 30, 2024

d.) Minutes of the Infrastructure Committee Meeting of April 23, 2024

4. DELEGATIONS

5. REPORTS

a.) Cemetery Update

b.) Public Works Report

c.) PEC Monthly Report

d.) Marina Monthly Report

6. ACTION REQUIRED ITEMS

a.) Accounts for Payment: General $ 305,630.26

b.) Accounts for Payment: Payroll $   55,004.55

c.) Tender Results- 115 Arthur Street

d.) Request for Partnership- Manitoulin Mountain Biking

7. INFORMATION ITEMS

a.) CPAC Minutes of March 13, 2024

b.) Manitoulin Centennial Manor Minutes of March 27, 2024

c.) Treasury Board Secretariat – Emergency Management Information

d.) Municipality of Central Manitoulin- Household Hazardous Waste Day

e.) Request for Support – Township of McMurrich/Monteith re: Province to Fully Fund the Municipal Equipment Operator Course in 2024 through the Skills Development Fund.

f.) Request for Support – City of Sault Ste. Marie re: Intimate Partner Violence and Coercive Control.

g.) Request for Support – Township of Alnwick re: Municipal Freedom of Information and Protection of Privacy Act.

8. BY-LAWS

9. CLOSED SESSION

a.) A proposed or pending acquisition or disposition of land by the municipality.

b.) Advice that is subject to solicitor-client privilege, including communication necessary for that purpose.

c.) Personal matters about an identifiable individual, including municipal employees.

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR MEETING OF COUNCIL

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday May 21, 2024, at 7:00 p.m.

Present:        Mayor Brenda Reid

Councillor Dwayne Elliott

Councillor Janice Bowerman

Councillor Jennifer Hooper

Councillor Robert Maguire

 

Staff:              Deb MacDonald, Treasurer/Deputy CAO

Jackie White, PEC

Freda Bond, Tax & Utility Manager

Crystal Lentir, Administrative Assistant

 

Public:           Jordan Chandler

Jeremy Elliott

 

Regrets:        Alton Hobbs, CAO

 

 

OPENING:

#109-09-2024                       Elliott – J. Bowerman

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding as Chair.

CARRIED

The mayor read the Land Acknowledgement.

AGENDA:

#110-09-2024                       J. Bowerman- Elliott

THAT we amend the agenda to include:

6.e) – 2024/2025 General Comprehensive Insurance Renewal

CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Bowerman declared a pecuniary interest with agenda item 6c) Tender Results – 115 Arthur Street. She did not participate in the discussion regarding this item, and she did not influence the vote.

ANNOUNCEMENTS:

Councillor Elliott wanted to acknowledge Public Works for their work in getting the cemetery ready for Mother’s Day weekend. He also acknowledged the Plant and Bake Sale which was held in the pavilion at the arena this past weekend. Lastly, he wanted to recognize the 1st Annual Archery tournament  held recently where two of the children attending the Assiginack Archery sessions placed 1st and 2nd.

Councillor Hooper gave a brief update on the FONOM conference that she recently attended with Councillor Bowerman. At this conference MPAC had explained that they are currently waiting for a provincial review of the assessment process.

Mayor Reid stated that the Dolly Parton Imagination Library is a go at the library, thanks to the many generous donations received. Anyone wanting to sign up their child aged 0-5 should contact the library.

ADOPTION OF MINUTES:

#110-09-2024                       D. Elliott – J. Bowerman

THAT we approve the minutes of the Special Meeting of Council of May 14, 2024.

CARRIED

#111-09-2024                        J. Bowerman – Elliott

THAT we approve the minutes of the SPAC Meeting of May 14, 2024.

CARRIED

#112-09-2024                       Elliott – J. Bowerman

THAT we approve the minutes of the Special Meeting of Council of April 30, 2024.

CARRIED

#113-09-2024                       J. Bowerman – Elliott

THAT we approve the minutes of the Infrastructure Committee Meeting of April 23, 2024.

CARRIED

 

 

DELEGATIONS:

NONE

 

REPORTS:

#114-09-2024                       Maguire – Elliott

THAT we accept the Cemetery Update and thank staff for their report

AND THAT we accept the request for staff to attend the 2025 CIMS Software Conference

CARRIED

 

F.Bond updated Council on the activities of the Cemetery over the past year including the upcoming installation of the Columbarium’s which were ordered in 2023.

 

#115-09-2024                       J. Bowerman – Elliott

THAT we accept the Public Works Report and thank staff for the report.

CARRIED

 

#116-09-2024                       Elliott – J. Bowerman

THAT we accept the PEC Report and thank staff for their report.

CARRIED

 

#117-09-2024                       J. Bowerman – Elliott

THAT we accept the Marina Report and thank staff for their report.

CARRIED

 

 

 

ACTION REQUIRED ITEMS:

#118-09-2024                       J. Hooper – Maguire

THAT we authorize the following Accounts for Payment:  General $305,630.26, pursuant to the attached Treasurer’s Statement of Accounts.

CARRIED

#119-09-2024                       J. Hooper – Maguire

THAT we authorize the following Accounts for Payment:  Payroll $55,004.55, pursuant to the attached Treasurer’s Statement of Accounts.

CARRIED

#120-09-2024                       J. Hooper – Elliott

THAT we award the tender for 115 Arthur Street to:  Douglas Hancock for $125,001.00

AND THAT we approach him about leasing space for storage for a term of one (1) year.

Recorded Vote:

Councillor Bowerman          Disclosure of Pecuniary Interest

Councillor Elliott                  Yea

Councillor Hooper               Yea

Councillor Maguire              Nay

Mayor Reid                            Yea

CARRIED

#121-09-2024                       J. Hooper – Maguire

THAT we partner with the Manitoulin Mountain Biking Club for their race events at McLean’s Park and ask our PEC to coordinate this with the Manitoulin Mountain Biking Club.

CARRIED

122-09-2024                         J. Hooper – Maguire

THAT we renew our comprehensive insurance package with MIS Municipal Insurance Services/Knox Hutchinson Insurance for an annual renewal of $75,700, exclusive of taxes.

CARRIED

INFORMATION ITEMS:

#123-09-2024                       J. Hooper – Maguire

THAT we acknowledge receipt of the following information items:

  1. CPAC Minutes of March 13, 2024
  2. Manitoulin Centennial Manor Minutes of March 27, 2024
  3. Treasury Board Secretariat – Emergency Management Information
  4. Municipality of Central Manitoulin-Household Hazardous Waste Day
  5. Request for Support-Township of McMurrich/Monteith re: Province to Fully Fund the Municipal Equipment Operators Course in 2024
  6. Request for Support – City of Sault Ste.Marie re: Intimate Partner Violence and Coercive Control.
  7. Request for Support – Township of Alnwick re: Municipal Freedom of Information and Protection of Privacy Act.

CARRIED

#124-09-2024                       Maguire – J. Bowerman

THAT we support the following Requests for Support:

  1. e) Request for Support-Township of McMurrich-Monteith re: Province to Fully Fund the Municipal Equipment Operators Course in 2024
  2. f) Request for Support – City of Sault Ste Marie re: Intimate Partner Violence and Coercive Control.

AND we will bring these resolutions back to our next Regular Meeting of Council.

CARRIED

 

BY-LAWS:

NONE

 

CLOSED SESSION:

#125-09-2024                       J. Hooper – Maguire

THAT in accordance with By-law 02-02 and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 8:02 p.m. in order to attend to the matters pertaining to:

  1. A proposed or pending acquisition or disposition of land by the municipality.
  2. Advice that is subject to solicitor-client privilege, including communication necessary for that purpose.
  3. Personal matters about an identifiable individual, including municipal employees.

CARRIED

#126-09-2024                       J. Hooper – Maguire

THAT we adjourn from Closed Session at 9:12 p.m., accept the minutes of the previous closed session, and resume our Regular Meeting.

CARRIED

#127-09-2024                       J. Bowerman – J. Hooper

THAT we authorize our solicitor and staff to follow the directions as given in closed session.

Recorded Vote:

Councillor Bowerman         YEA

Councillor Elliott                  YEA

Councillor Hooper               YEA

Councillor Maguire              YEA

Mayor Reid                            YEA

CARRIED

 

ADJOURNMENT:

#128-09-2024                       J. Hooper – Maguire

THAT we adjourn at 9:14 p.m. until the next regular meeting or call of the Chair.

CARRIED

 

__________________________________        _______________________________

Brenda Reid, MAYOR                                             Deb MacDonald, TREASURER/DEPUTY CAO

 

* These minutes have been circulated but are not considered Official until approved by Council

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