Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
IN CHAMBERS

Tuesday, April 16, 2024 at 7:00 p.m.

1. OPENING
a.) Land Acknowledgment
b.) Adoption of Agenda
c.) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a.) Minutes of the Committee of the Whole Meeting of April 9, 2024
b.) Minutes of the Infrastructure Committee Meeting of March 26, 2024
c.) Minutes of the Library Board Meeting of January 24, 2024.

4. DELEGATIONS

5. REPORTS
a.) Public Works Report
b.) Arena Monthly Report
c.) PEC Monthly Report

6. ACTION REQUIRED ITEMS
a.) Request for Reconsideration of By-law 2024-01: Minimum Maintenance Standards
b.) Accounts for Payment: General $ 275,461.56
c.) Accounts for Payment: Payroll $ 55,060.75
d.) Request for Support-Town of NEMI: Rural and Small Urban Water & Wastewater Systems
e.) Request for Support-Northumberland County: Amendment to the Occupational Health & Safety Act to Clarify the Definition of Employer.
f.) Fitness Center Project
g.) Fire Hall
h.) 2024 Budget Discussions

7. INFORMATION ITEMS
a.) Manitoulin Centennial Manor Minutes of February 22, 2024
b.) Request for Support – Town of Goderich re: Phase – Out of Free Well Water Testing
c.) Request for Support – Town of Goderich re: Review of Ontario Works and ODSP Rates
d.) Request for Support – Town of Lincoln re: Heritage Registry Lists
e.) Request for Support – Terrace Bay re: Municipal Equipment Operator Course
f.) Request for Support- Terrace Bay re: Equivalent Operational Budget Funding
g.) Request for Support – The Country re: Call to Action to meet Accessible Ontario by 2025
h.) Request for Support – Township of Alnwick re: Highway Traffic Amendments
i.) Request for Support – Town of Cobourg re: Province to Amend the Blue Box Regulation
j.) Request for Support – Township of Alnwick re: Municipalities retaining surplus proceeds from Tax Sales.
k.) Request for Support – Township of Adelaide Metcalfe re: Request to Increase Tile Drain Loan Limit

8. BY-LAWS

9. CLOSED SESSION
a.) Educating or training members of the Council, local board, or committee.
b.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
c.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, April 16, 2024, at 7:00 p.m.

Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Jennifer Hooper
Councillor Robert Maguire
Councillor Janice Bowerman

Staff: Deb MacDonald, Treasurer/Deputy CAO
Heidi Ferguson, Clerk
Freda Bond, Tax & Utility Manager
Crystal Lentir, Administrative Assistant
Jackie White, Project Events Coordinator

Public: One member of the public.

Regrets: Alton Hobbs, CAO

OPENING:
#80-06-2024 R. Maguire – J. Hooper
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED

AGENDA:
#81-06-2024 D. Elliott – J. Bowerman
THAT we amend the agenda to remove the following items:
6f.) Fitness Centre Project
9a.) Educating or training members of the Council, local board, or committee.
9b.) Advice that is subject to solicitor-client privilege, including communication necessary for that purpose.
9c.) Advice that is subject to solicitor-client privilege, including communication necessary for that purpose.

With these items to be added to our Infrastructure Committee Meeting of April 23, 2024.
CARRIED

The Land Acknowledgement was read.

DISCLOSURE OF PECUNIARY INTEREST:
NONE

ANNOUNCEMENTS:
Councillor Elliott shared with members of Council that the 1st Manitoulin Girl Guides are hosting their Earth Day Challenge, as well as Manitoulin Streams is hosting their Island Wide Garbage Cleanup for residents to take part in. He shared that the Fire Department will be cleaning up their regular stretch of road.

The Mayor reminded everyone to speak a little louder so the residents who are watching from home can hear everyone.

It was suggested that we look into investing in our audio/video equipment for livestreaming our meetings.

ADOPTION OF MINUTES:
#82-06-2024 J. Hooper – R. Maguire
THAT we approve the minutes of the Committee of the Whole Meeting of April 9, 2024. CARRIED

#83-06-2024 J. Bowerman – D. Elliott
THAT we approve the minutes of the Infrastructure Committee Meeting of March 26, 2024. CARRIED

#84-06-2024 J. Hooper – R. Maguire
THAT we accept the minutes of the Library Board Meeting of January 24, 2024. CARRIED

DELEGATIONS:
NONE

REPORTS:
#85-06-2024 D. Elliott – J. Bowerman
THAT we accept the Public Works Report and thank the Public Works Superintendent for his report. CARRIED

#86-06-2024 R. Maguire – J. Hooper
THAT we accept the Arena Report and thank the Arena Manager for her report. CARRIED

#87-06-2024 J. Bowerman – D. Elliott
THAT we accept the PEC and thank the Project Events Coordinator for her report. CARRIED

ACTION REQUIRED ITEMS:
#88-06-2024 R. Maguire – J. Hooper
THAT we grant the Request for Reconsideration of By-law #2021-01: Minimum Maintenance Standards and this by-law will be added to a future meeting for review. CARRIED

#89-06-2024 J. Bowerman – D. Elliott
THAT we authorize the following accounts for payment: General $275,461.56, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

#90-06-2024 R. Maguire – J. Hooper
THAT we authorize the following accounts for payment: Payroll $55,060.75, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

#91-06-2024 D. Elliott – J. Bowerman
THAT we support the Town of NEMI’s resolution to advocate to the Provincial and Federal levels of government to make them aware that rural and small urban water and wastewater systems are financially unsustainable; and advocate to the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipalities Association (ROMA), and the Federation of Canadian Municipalities (FCM) to examine the affordability of water and wastewater system operational costs. CARRIED

#92-06-2024 J. Hooper – R. Maguire
THAT we support Northumberland Country’s request for support for an amendment to the Occupational Health and Safety Act to Clarify the Definition of an Employer. CARRIED

INFORMATION ITEMS:
#93-06-2024 R. Maguire – J. Hooper
THAT we acknowledge receipt of the following information items:
a.) Manitoulin Centennial Manor Minutes of February 22, 2024.
b.) Request for Support – Town of Goderich re: Phase – Out of Free Well Water Testing.
c.) Request for Support – Town of Goderich re: Review of Ontario Works and ODSP Rates.
d.) Request for Support – Town of Lincoln re: Heritage Registry Lists.
e.) Request for Support – Terrace Bay re: Municipal Equipment Operator Course.
f.) Request for Support – Terrace Bay re: Equivalent Operational Budget Funding.
g.) Request for Support – The County re: Call to Action to meet Accessible Ontario by 2025.
h.) Request for Support – Township of Alnwick re: Highway Traffic Amendments.
i.) Request for Support – Town of Cobourg re: Province to Amend the Blue Box Regulation.
j.) Request for Support – Township of Alnwick re: Municipalities retaining surplus proceeds from Tax Sales.
k.) Request for Support – Township of Adelaide Metcalfe re: Request to Increase Tile Drain Loan Limit.
CARRIED

#94-06-2024 D. Elliott – J. Bowerman
THAT we support the Requests for Support for:
j.) Township of Alnwick re: Municipalities retaining surplus proceeds from Tax Sales.
k.) Township of Adelaide Metcalfe re: Increase Tile Drain Loan Limit.
CARRIED

NOTE: Discussion took place regarding which motions members of Council would like to support and support was provided for the two motions above. These will be brought back to our next Regular Meeting of Council.

BY-LAWS:
NONE

CLOSED SESSION:
NONE

CLOSING:
#95-06-2024 J. Bowerman – D. Elliott
THAT we adjourn at 7:55 p.m. until the next regular meeting or call of the Chair. CARRIED

________________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

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