Township of Assiginack Agenda
COMMITTEE OF THE WHOLE AGENDA
Tuesday, February 6th , 2024 at 7:00 p.m.
OPENING AND DECLARATIONS
1. ADMINISTRATION/FINANCE/PLANNING
a.) By-law # 2022-07: Short Term Accommodations Review
b.) Ministry of Municipal Affairs and Housing- Municipal Financial Profile
c.) Infrastructure Committee: Draft Terms of Reference
2. PUBLIC WORKS
a.) By-law # 2024-01: Minimum Maintenance Standards for Municipal Highways
b.) Ontario Clean Water Agency: Lagoon Sludge Report
A.) PROTECTION AND CONTROL
NONE
B.) RECREATION AND CULTURE
NONE
C.) CLOSED SESSION
a.) Personal matters about an identifiable individual, including municipal employees.
b.) Personal matters about an identifiable individual, including municipal employees.
c.) Personal matters about an identifiable individual, including municipal employees.
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Minutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
COMMITTEE OF THE WHOLE MINUTES
Tuesday, February 6th, 2024 at 7:00 p.m.
PRESENT: Mayor Brenda Reid, Councillors Janice Bowerman, Dwayne Elliott, and Jennifer Hooper.
STAFF: Alton Hobbs- CAO, Heidi Ferguson- Clerk, Deb MacDonald – Treasurer/Deputy CAO, Freda Bond- Tax & Utility Manager, Crystal Lentir- Administrative Assistant and Jackie White- PEC.
REGRETS: Councillor Robert Maguire.
Moved by Councillor Bowerman:
THAT the meeting be opened with Mayor Reid presiding in the Chair.
CARRIED
The Mayor read the Land Acknowledgement.
Disclosures: None at this time.
1.) By-law # 2022-07: Short Term Accommodations Review
The Committee reviewed the Short-Term Accommodations By-law # 2022-07 and an update from the By-law Enforcement Officer regarding the current short-term accommodations. The Mayor advised members of Council that since the by-law was passed we have received feedback from two people. Discussion took place and the committee agreed the by-law would remain the same at this time.
2.) Municipal Affairs and Housing Financial Profile Review
The Committee reviewed the Ministry’s Municipal Financial Review profile and passed the following motion:
Moved by Councillor Bowerman:
THAT we acknowledge receipt of the Ministry of Municipal Affairs and Housing’s Municipal Financial Review Profile.
CARRIED
3.) Draft Terms of Reference for the Infrastructure Committee
The Mayor shared that we would like to establish an Infrastructure Committee, in which all members of Council would sit on, and this committee would meet monthly. The Committee reviewed the Draft Terms of Reference and approved the following motion:
Moved by Councillor Bowerman:
THAT we accept the Draft Terms of Reference for the Infrastructure Committee.
CARRIED
4.) Ontario Clean Water Agencies Lagoon Sludge Report
The Committee reviewed the Lagoon Sludge Report from OCWA. The CAO advised that Council had previously allocated funds from the budget to test a new product to remove the sludge, however this was not completed and OCWA is recommending we explore dredging. OCWA is obtaining costing to complete this and once received, staff will bring this costing to Council. The Committee passed the following motion:
Moved by Councillor Bowerman:
THAT we acknowledge receipt of the Ontario Clean Water Agencies Lagoon Sludge Report.
CARRIED
5.) Closed Session
Moved by Councillor Hooper:
THAT in accordance with By-law #02-02 as amended and Section 239 of the Municipal Act, as amended, the Committee proceeds to a Closed Session at 7:45 p.m. in order to attend to matters pertaining to:
a.) Personal matters about an identifiable individual, including municipal employees.
b.) Personal matters about an identifiable individual, including municipal employees.
c.) Personal matters about an identifiable individual, including municipal employees.
CARRIED
Moved by Councillor Hooper:
THAT the Committee adjourns from the Closed Session at 8:50 p.m. and resumes the regular Committee meeting.
CARRIED
Moved by Councillor Hooper:
THAT we adjourn until the next regular meeting or Call of the Chair.
CARRIED
_________________ _______________________
Chair: Brenda Reid Recording Officer: Heidi Ferguson
*These Minutes have been circulated but are not considered Official until approved by Council.
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