Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, October 17, 2023, at 7:00 p.m.
AMENDED AGENDA
1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a.) Minutes of the Regular Meeting of Council of September 19, 2023.
b.) Minutes of the Special Meeting of Council of September 26, 2023.
4. DELEGATIONS
a.) Paul Cassan- Wishart Law LLP
5. REPORTS
a.) Public Works Report
6. ACTION REQUIRED ITEMS
a.) Accounts for Payment: General $ 334,288.18
b.) Accounts for Payment: Payroll $ 53,653.93
c.) Plaques & Memorials on Municipal Property Draft Policy
d.) In Memoriam Signage Request re: Rodger’s Creek Bridge
e.) Parks & Recreation Committee Terms of Reference: Amendment
f.) Application for Consent: Town of NEMI Notice
g.) RFP: Operation of the Toboggan Hill Canteen Results
h.) Seasonal Banners
7. INFORMATION ITEMS
a.) CPAC Minutes of September 13, 2023
b.) DSAB 2023 Second Quarter Activity Report
c.) Town of Midland Resolution re: Catch and Release Justice in Ontario
d.) Town of Aurora Resolution re: Strong Mayors Powers
e.) Town of Aurora re: Gender-Based and Intimate Partner Violence Epidemic
f.) Support for Bill 23: Fixing Long Term Care Amendment Act (Till Death do us Part)
g.) Town of Cobourg- Illegal Land Use Enforcement Resolution
h.) Manitoulin MTB Racing- Thank You
8. BY-LAWS
9. CLOSED SESSION
a.) Personal Matters about an identifiable individual, including municipal staff.
b.) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
10. ADJOURNMENT
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Minutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, October 17, 2023, at 7:00 p.m.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Jennifer Hooper
Councillor Robert Maguire
Staff: Deb MacDonald, Deputy CAO/Treasurer
Heidi Ferguson, Clerk
Freda Bond, Taxes & Utilities Manager
Crystal Lentir, Administrative Assistant
Jackie White, Project Events Coordinator
Ron Cooper, Public Works Superintendent
Delegation: Paul Cassan, Senior Partner, Wishart Law LLP
Regrets: Alton Hobbs, CAO
OPENING:
#234-21-2023 J. Bowerman – D. Elliott
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
The Land Acknowledgement was read.
AGENDA:
#235-21-2023 J. Hooper– R. Maguire
THAT we amend the agenda to add item 8a.) By-law 2023-19: Temporary Street Closure Meredith Street (at Highway 6) to Cardwell Street. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
Councillor Elliott thanked Councillor Hooper for volunteering to coordinate the Veteran’s Banners. Other members of Council also expressed their appreciation and shared how nice they look throughout our community. Councillor Hooper shared her appreciation for Public Works who installed the banners.
ADOPTION OF MINUTES:
#236-21-2023 D. Elliott – J. Bowerman
THAT we approve the minutes of the Regular Meeting of Council of September 19, 2023. CARRIED
#237-21-2023 J. Hooper – R. Maguire
THAT we approve the minutes of the Special Meeting of Council of September 26, 2023. CARRIED
DELEGATIONS:
NOTE: The Mayor introduced and welcomed Paul Cassan, Senior Partner at Wishart Law Firm LLP to our meeting, who is the lead for the Prosecution Team the Township has hired.
Mr. Cassan provided Council with a presentation on their services.
REPORTS:
#238-21-2023 J. Bowerman – D. Elliott
THAT we acknowledge receipt of the Public Works Report provided by the Public Works Superintendent and thank him for his report. CARRIED
ACTION REQUIRED ITEMS:
#239-21-2023 J. Hooper – R. Maguire
THAT we authorize the following accounts for payment:
General Account in the amount of $ 334,288.18 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#240-21-2023 D. Elliott – J. Bowerman
THAT we authorize the following accounts for payment:
Payroll Account in the amount of $ 53,653.93 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#241-21-2023 R. Maguire – J. Hooper
THAT we approve the Plaques & Memorials on Municipal Property Policy as amended. CARRIED
NOTE: Discussion was held regarding the Memorial Signage Request which was previously discussed at the September Committee of the Whole Meeting. Council requested staff contact the family and advise them of the policy and their options for signage.
#242-21-2023 J. Bowerman – D. Elliott
THAT we approve the proposed amendments to the Parks, Recreation, and Culture Committee’s Terms of Reference. CARRIED
#243-21-2023 R. Maguire – J. Hooper
THAT we notify the Town of NEMI that we have no concerns with the Application for Consent # 2023-14. CARRIED
INFORMATION ITEMS:
#244-21-2023 J. Hooper – R. Maguire
THAT we accept the following information items:
a.) CPAC Minutes of September 13, 2023.
b.) DSAB 2023 Second Quarter Activity Report.
c.) Town of Midland Resolution re: Catch and release Justice in Ontario.
d.) Town of Aurora Resolution re: Strong Mayors Powers.
e.) Town of Aurora re: Gender- Based and Intimate Partner Violence Epidemic.
f.) Support for Bill 23: Fixing Long Term Care Amendment Act (Till Death do us Part).
g.) Town of Cobourg- Illegal Land Use Enforcement Resolution.
h.) Manitoulin MTB Racing- Thank you Letter.
CARRIED
BY-LAWS:
#245-21-2023 J. Bowerman – D. Elliott
THAT By-law 2023-19, being a by-law to authorize the temporary closure of Meredith Street (at Highway 6) to Cardwell Street on October 22, 2023, be given a first, second, third and final reading and enacted in Open Council. CARRIED
CLOSED SESSION:
#246-21-2023 J. Hooper – R. Maguire
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:35 pm. in order to attend to a matters pertaining to:
a) Personal matters about an identifiable individual, including municipal employees.
b) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
CARRIED
#247-21-2023 D. Elliott – J. Bowerman
THAT we adjourn from our Closed Session at 8:33 pm, accept the Minutes of the previous closed session, and resume our Regular Meeting. CARRIED
#248-21-2023 J. Bowerman – D. Elliott
THAT we grant permission to the Twisted Sister to relocate to Queen’s Park for the remainder of their season and charge them $100, including hydro, for this duration. CARRIED
#249-21-2023 J. Hooper – R. Maguire
THAT we instruct staff to contact Wishart Law to discuss the next steps in moving forward with our municipal enforcement issues, as discussed. CARRIED
#250-21-2023 R. Maguire– J. Hooper
THAT we thank Paul Cassan from Wishart Law for his presentation and attending our meeting. CARRIED
CLOSING:
#251-21-2023 R. Maguire – J. Hooper
THAT we adjourn at 8:37 p.m. until the next regular meeting or call of the Chair. CARRIED
________________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.
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