July 4, 2023 - Special Council Meeting

Agenda

SPECIAL MEETING OF COUNCIL

IN CHAMBERS

Tuesday, July 4, 2023,   7:00 pm

AGENDA

 

 

 

 

 

 

 

 

7.   INFORMATION ITEMS​

   

 

 

 

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE SPECIAL COUNCIL MEETING

 

The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, July 4, 2023, at 7:00 pm.

 

Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman: Excused
Councillor Jennifer Hooper
Councillor Robert Maguire

 

Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, Public Events Coordinator
Crystal Lentir, Administrative Assistant

Public: Ray Scott

 

OPENING:

#147-12-2023 D. Elliott – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED

 

AGENDA:

#148-12-2023 R. Maguire – D. Elliott
THAT the agenda for this meeting be approved as presented. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST: NONE

ANNOUNCEMENTS: NONE

ADOPTION OF MINUTES: NONE

DELEGATIONS: NONE

REPORTS: NONE

 

ACTION REQUIRED ITEMS:

#149-12-2023 D. Elliott – J. Hooper
THAT the following tenders have been received for the Clover Valley Schoolhouse from the following:
Mahlon Streicher $5,000.00
Renee Zilio $1,006.00
Glen Gibson $23,000.00

AND WHEREAS Council accepts and awards this tender to Glen Gibson in the amount of $23,000.00.

Recorded Vote
Councillor Janice Bowerman- Excused
Councillor Dwayne Elliott – Yea
Councillor Jennifer Hooper- Yea
Councillor Rob Maguire- Nay
Mayor Brenda Reid- Yea

CARRIED

 

#150-12-2023 R. Maguire – D. Elliott
THAT we approve the following appointments to the Recreation Committee:
Margit Alberti
Lisa Hallaert
Mathieu Page
Councillor Jennifer Hooper

CARRIED

 

NOTE: Discussion was held regarding a request the municipality received to conduct work on a shoreline road allowance by removing trees and leveling the ground to construct an airplane hanger. Council determined that they would like more information and staff clarification before deciding on this request.

 

NOTE: Discussion was held regarding a request the municipality received asking that the municipality install a covered pipe to the lake on a deeded easement at Sunsite Estates, to better allow for drainage. Council determined that this is a civil matter amongst neighbours.

 

NOTE: Discussion was held regarding the next steps for the (AAEC). Council would like to explore how we can proceed with the project and would like to seek input from the community’s user groups. A list of user groups will be drafted and invited to a future meeting with the Architect present for further discussion.

 

#151-12-2023 R. Maguire – J. Hooper
THAT Council authorizes a donation to the Assiginack Curling Club equal to the municipal portion of its 2023 property taxes and to be reviewed annually. CARRIED

 

NOTE: Discussion was held regarding the Roller Mill Committee’s request to Council for the committee to issue a Request for Quotations, to have a qualified contractor assess the building. Council agreed that the committee could issue a Request for Quotation to do so.

 

INFORMATION ITEMS

NOTE: Council acknowledged receipt of the following information items and had no questions on these items.
Terms of Reference: Parks and Recreation Committee
Roller Mills Committee
Strategic Planning Advisory Committee

 

NOTE: Mayor Reid presented Alton Hobbs, CAO with a certificate and pin, to recognize his twenty years of service with the Township of Assiginack.

 

#152-12-2023 J. Hooper – R. Maguire
THAT in accordance with By-Law 02-02 as amended, and Section 239 of the Municipal Act, as amended, Council proceeds to a Closed Session at 7:40 pm. In order to attend to a matter pertaining to d.) Labor relations or employee negotiations. CARRIED

 

#153-12-2023 J. Hooper – R. Maguire
THAT we adjourn from our Closed Session at 8:22 pm, accept the Minutes of the previous closed session, and resume our Regular Meeting. CARRIED

 

CLOSING:

#154-12-2023 R. Maguire – J. Hooper
THAT we adjourn at 8:23 pm until the next regular meeting or call of the Chair. CARRIED

 

________________________            _____________________________
Brenda Reid, MAYOR                             Heidi Ferguson, CLERK

 

*These Minutes have been circulated but are not considered Official until approved by Council.

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