Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, March 21, 2023 7:00 pm

AGENDA

1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Minutes of Regular Council Meeting of February 21, 2023
b) Minutes of March 14, 2023 Committee of the Whole Meeting
c) Minutes of February 16, 2023 Public Health Sudbury & Districts Board Meeting
d) Minutes of January 19, 2023 Manitoulin Centennial Manor Board Meeting
e) Summary Assiginack Public Library Board January 25, 2023
f) Minutes of January 11 and March 8, 2023 Community Policing Advisory Committee Meetings

4. DELEGATIONS
a) Kelsey Maguire Museum Curator: Articles in Roller Mills

5. REPORTS
a) Assiginack Public Library Annual Report 2022
b) Manitowaning and Sunsite Estates Annual Reports under OWRA 2022

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $ 303,457.22
Payroll $ 55,041.53
b) 2023 FONUM Conference Registration
c) EDO Pre-Budget Presentation: Moving Forward

7. INFORMATION ITEMS
a) Chatam-Kent – Stopping Harassment and Abuse by Local Leaders Act

8. BY-LAWS
a) By-law # 2023-02 Official Plan Amendment #A-3
b) By-law # 2023-03 Public Works Hiring By-law
c) By-law # 2023-04 Amend Cemetery Rates and Regulations

9. CLOSED SESSION

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Council Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, March 21, 2023, at 7:00 pm. The meeting was recorded and was posted the next day for the public to view.

Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman (excused)
Councillor Jennifer Hooper
Councillor Robert Maguire

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Crystal Lentir, Administrative Assistant
Ron Cooper, PW Superintendent
Kelsey Maguire, Museum Curator
Shelba Millette, EDO

Note: No members of the public were present

OPENING:

#046-05-2023 R. Maguire – J. Hooper
THAT the Regular Business Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED

AGENDA:

#047-05-2023 J. Hooper – R. Maguire
THAT the agenda for this meeting be amended by deleting 8c) By-law # 2023-04. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

Mayor Reid opened with the Land Acknowledgement.
“We acknowledge that we are meeting in the traditional territory of the Potawatomi, Ojibwe and Odawa peoples of Mnidoo Mnising.”

Councillor Elliott acknowledged the MSS Theatrical Performance of ‘Something Rotten’ that took place earlier this year, noting that Assiginack students were well represented throughout the production and that the production was well received by the community and the island as a whole. Congratulations were extended to all who participated in the production.

ADOPTION OF MINUTES:

#048-05-2023 R. Maguire – J. Hooper
THAT the Minutes of the Regular Council Meeting of February 21, 2023 be accepted. CARRIED

#049-05-2023 R. Maguire – J. Hooper
THAT the Minutes of the Committee of the Whole Meeting of March 14, 2023 be accepted:

AND THAT we confirm the following actions from the meeting:
a) Hilly Grove Cemetery Review and rates
b) Cenotaph Maintenance
c) Website Access and Sharing
d) Landfill Hours Review
e) Public Works Hiring Recommendation
f) Waterfront Requirements
g) Fire Department Review
h) Mobile Food Cart Discussion
i) AAEC Design
j) Arena Advertising
k) Trail Sign Request
l) Senior Grant Application Approval

CARRIED

#050-05-2023 J. Hooper – R. Maguire
THAT the Minutes of the February 16, 2023 Meeting of the Public Health Sudbury & Districts Board be received. CARRIED

#051-05-2023 J. Hooper – R. Maguire
THAT the Minutes of the Manitoulin Centennial Manor Board of Management Meeting of January 19, 2023 be received. CARRIED

#052-05-2023 R. Maguire – J. Hooper
THAT the Summary of the January 25, 2023 Meeting of the Assiginack Library Board be received. CARRIED

#053-05-2023 J. Hooper – R. Maguire
THAT the Minutes of the January 11 and March 8, 2023 Meetings of the Community Policing Advisory Committee be received. CARRIED

DELEGATIONS:

#054-05-2023 J. Hooper – R. Maguire
THAT we thank our Museum Curator Kelsey Maguire for attending this meeting to discuss processes that will be required under the mandate of the Museum Non-Profit Status with Canada Revenue Agency for removal of the donated materials from the Roller Mills. CARRIED

REPORTS:

#055-05-2023 D. Elliott – R. Maguire
THAT we acknowledge receipt of the 2022 Annual Report from the Assiginack Public Library Board. CARRIED

#056-05-2023 D. Elliott – R. Maguire
THAT we acknowledge receipt of the 2022 Annual Reports on the Manitowaning and Sunsite Estates Drinking Water Systems as prepared by OCWA, as required by the MOECP. CARRIED

ACTION REQUIRED ITEMS:

#057-05-2023 R. Maguire – D. Elliott
THAT Council authorizes the following Accounts for Payment: General
$ 303,457.22 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

#058-05-2023 D. Elliott – R. Maguire
THAT Council authorizes the following Accounts for Payment: Payroll
$ 55,041.53 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

Mayor Reid declared a pecuniary interest in payroll as her husband had covered a landfill shift during the last pay cycle. She left the Chair and did not vote or attempt to influence the vote on the matter. Deputy Mayor Elliott assumed the Chair and took the vote.

#059-05-2023 D. Elliott – R. Maguire
THAT the Mayor and Councillor Hooper be authorized to register to attend the 2023 FONOM Conference in Parry Sound, May 8-10, 2023. CARRIED

#060-05-2023 R. Maguire – D. Elliott
THAT we strike a Strategic Plan of Action Committee composed of all members of Council;

AND THAT the Committee confirm its terms of reference, including striking subcommittees to deal with individual, identified priorities. CARRIED

INFORMATION ITEMS:

#061-05-2023 D. Elliott – R. Maguire
THAT we acknowledge receipt of the following correspondence items:
a) Chatham-Kent: Stopping Harassment and Abuse by Local Leaders Act

CARRIED

BY-LAWS:

#062-05-2023 D. Elliott – R. Maguire
THAT By-law # 2023-02, being a by-law to adopt Official Plan Amendment A-3 be given first, second, third and final readings and enacted in open Council. CARRIED

#063-05-2023 R. Maguire – D. Elliott
THAT By-law # 2023-03, being a by-law to hire a Public Works Operator and extend the hours of another be given first, second, third and final reading and enacted in open Council. CARRIED

Mayor Reid presented Public Works Superintendent Ron Cooper with a 20 year Service award and pin, and thanked him for his years of dedicated service towards the Municipality.

CLOSED SESSION:

NONE

CLOSING:

#064-05-2023 D. Elliott – R. Maguire
THAT we adjourn until the next Regular Meeting or Call of the Chair. CARRIED

________________________ _____________________________
Brenda Reid, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

7:59 pm.

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